Businesses with a UPS shipping account view, download and pay invoices in the UPS Billing Center. Enroll at ups.com/billing if your account is not set up yet.
Finding an invoice
- Log in to the UPS Billing Center.
- Select My Account Invoices or My Plan Invoices.
- Use the sortable table to search and filter for the invoice.
Downloading a PDF
Use the Actions menu in the right-hand column of the invoice row to print or download it. From an invoice's summary screen, PDF opens a PDF version.
Several at once
Tick the invoices you need, select Download Selected and choose your format. Billing data files are available as well as PDFs, for importing charges into a spreadsheet or accounting system.
How long invoices stay
For enrolled users, invoices stay in the Billing Center for 56 weeks after they are issued. Older guides mention 52 weeks; either way, a year is the practical limit.
Who can see what
A view-only user can view and download invoices for the accounts assigned to them and update billing communication preferences, without being able to pay. That is the right level for a bookkeeper.
What to check on a UPS invoice
Look for adjustments and surcharges: address corrections, weight or dimension changes, fuel surcharges and accessorial charges. They are where shipping bills drift from what you expected.
UPS invoices kept beyond 56 weeks
About a year of history is shorter than tax record rules. Connect a view-only UPS Billing Center login and our AI agent signs in each week the invoice posts, downloads the PDF and files it, through bill fetching. UPS billing notification emails can be filed by email receipt capture, giving accounts payable a heads-up before the PDF is saved.
Have receipts like this captured for you
- Bill fetchingInvoices that only live on vendor portals, downloaded on a schedule and passed to accounts payable while there's still time to approve them.Learn more
- Email receipt captureConnect Gmail, Outlook, Zoho Mail or IMAP. Automatically collect receipts and invoices from the folders you choose, including Archive and Spam.Learn more
- Expense reportsExpense report software that attaches the receipts for you, works out mileage, routes the approval and shows each employee when they'll be paid back.Learn more
Frequently asked questions
Sources
Steps checked against these pages on the date above. Menus change; if a label differs, the page linked here is the one to trust.
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