Free calculators and templates for your expenses
Work out a mileage claim, check the per diem for a trip, or fill in an expense report and download it.
Calculators
- Mileage reimbursement calculatorWork out mileage reimbursement at the current CRA and IRS rates.
- Fuel cost calculatorWork out what a trip costs in gas, one way or round trip.
- Per diem calculatorEstimate meal and lodging allowances for a business trip.
- Savings calculatorSee what manual expense reports and supplier bills cost you each month.
Government rates
- IRS mileage rate 2026The 2026 IRS standard mileage rates, including the July change.
- CRA mileage rate 2026The 2026 CRA per-kilometre allowance rates for provinces and territories.
- GSA per diem ratesFY2027 GSA lodging and meal rates, with the M&IE breakdown.
- NJC meal allowancesThe current NJC meal and incidental allowances for Canada and the North.
Templates and builders
- Expense tracker templateDownload a ready-to-use expense tracker for Excel or Google Sheets.
- Expense report templateFill in one expense report and download it with the totals already worked out.
- Expense policy builderDraft a complete expense policy from your own limits in a few minutes.
- Invoice makerBuild a clean, numbered invoice and save it as a PDF.
Get started
See it with your own receipts
Book a walkthrough and we'll look at where your receipts come from today (the store, your inbox, a shoebox) and what Smartbills would take off your plate.