Bank reconciliation during the month
When a Visa or bank line clears, Smartbills matches it to the receipt or invoice behind it. Whatever is still open at period end is a short list of items that genuinely need a person to look at them.
Smartbills codes each receipt the day it arrives, posts it to your accounting software and matches the bank line the day it clears.
Books that stay current
Smartbills syncs both ways with QuickBooks, Xero, Sage and NetSuite. A vendor changed in one system matches in the other. Your ledger stays the system of record throughout.
- Invoices, vendors, accounts and status sync in both directions
- Changes move as they happen instead of in an overnight batch
- NetSuite subsidiaries and classes are mapped as they are
Coding that follows your chart of accounts
A vendor is coded to the account you used for it last time. One that nobody has coded before is flagged for review rather than guessed at, which is why the coding is noticeably better by week three.
- Coding learned from your own chart of accounts and history
- Class, department, location and project carried onto the entry
- New vendors flagged for review instead of assigned quietly
Close three entities without a spreadsheet
Each entity keeps its own currency, chart of accounts and close status before rolling up, and intercompany items stay visible on both sides instead of quietly netting to zero.
How accounting automation works
Connect your ledger
Link your accounting software. Smartbills works from the chart of accounts you already have.
Documents arrive coded
Receipts, fetched invoices and approved bills come in coded to your accounts, with the source document attached.
Entries post as you go
Balanced journal entries reach your ledger the day each transaction happens, so the books are current whenever you open them.
Review and close
Bank lines are already matched and entities consolidated. Month-end is just the exceptions left to review.
Keep exploring
See all products- ProductAccounts payableAccounts payable automation that reads each supplier invoice, codes it and matches it to the purchase order before anyone is asked to approve payment.
- ProductDigital receiptsDigital receipt software that turns every sale at your POS into an itemized electronic receipt, hosted online and delivered by app, SMS, email or API.
- ProductCash applicationApply incoming customer payments to the right open invoices, using remittance advice pulled from email, customer portals, EDI and bank files.
FAQ
Frequently asked questions
What people ask us before they sign up.
Accounting automation software does the mechanical bookkeeping between a transaction and a correct ledger entry: coding the document, writing the journal entry and matching it to the bank line. Smartbills posts those coded entries to QuickBooks, Xero, Sage or NetSuite as transactions happen. Your ledger stays the same; what changes is how much of each entry someone has to type.
No. Your ledger stays the system of record and your accountant keeps working where they already work. Smartbills handles capture, coding, approval and matching before the entry exists, then posts the finished entry to the ledger you already use.
Each vendor is mapped to the account your team used for it last time, based on your own chart of accounts rather than an industry default. A vendor nobody has coded before is flagged for review instead of being assigned quietly.
Yes, as transactions post rather than in one batch at period end. Bank and card lines are matched against the receipts and invoices already in Smartbills, and what's still open at the close is a short list of real exceptions, each showing what was found and what's missing.
Yes. Each entity keeps its own currency, chart of accounts and close status and consolidates without an export step. A foreign-currency transaction records the rate used on the entry itself. When someone later asks about a translated figure, the answer is already attached.
Yes. Each entry keeps its source document, its coding history and the person who approved it. The test that matters is whether the document, the approval and the entry can be pulled up together three years later, and that's how Smartbills stores them.
It depends on where your close time goes today. If most of it is chasing documents and coding transactions, that work moves into the month and the close gets much shorter. If most of it is accruals, provisions and revenue recognition, those parts don't change.
Check whether entries post during the month or only at month end, whether coding learns your own chart of accounts, whether bank and card accounts reconcile automatically, and whether every journal entry links back to its source document. Smartbills posts to QuickBooks, Xero, Sage or NetSuite on the day a transaction happens.
Get started
Start the next close with the books already posted.
Connect your accounting software today and coded entries start reaching your ledger this month.