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Mid-market

Expense management for mid-market finance teams

Approvals routed by threshold, entities that consolidate without an export, and a month-end that starts with a review because the backlog was cleared as you went.

Colleagues reviewing figures on a screen in a meeting

Smartbills gives a mid-market finance team coding, multi-entity and approval controls beyond a small-business tool, without a multi-quarter implementation.

Approval tiers you set up once

Set the thresholds once and each invoice or request goes to the right approver. If one sits too long, it escalates without anyone having to chase it.

  • Tiers by amount, category, cost centre or entity
  • Escalation after a delay you choose
  • Full approval chain kept for audit

Multi-entity consolidation with no spreadsheet

Each entity has its own currency, chart of accounts and close status, and you can pull up the consolidated view at any point without exporting anything.

  • Currency and chart of accounts per entity
  • Consolidation with no spreadsheet
  • Close progress shown for each entity

Why teams switch

The first week of every month goes to the close.

The first week of every month turns into a war room before anyone can report a number.

Entries post as transactions happen, already coded and backed by their documents, so the period ends with a review of the items that need judgement instead of a pile of everything.

Our approvals happen by email, and six months later we can't prove who signed off on what.

Requests and invoices go to a named approver based on amount and category, and the whole chain stays on the record with who approved and when. The evidence is there before an auditor asks.

Three entities means three separate closes and a consolidation spreadsheet nobody wants to own.

Each entity keeps its own currency, chart of accounts and close status, and all of them roll up into a consolidated view with no export in between.

The products that do the work.

Each product works on its own, and when you run two, the same record carries from the receipt to the ledger entry.

FAQ

Frequently asked questions

What people ask us before they sign up.

As many as your ledger supports. Each entity keeps its own currency, chart of accounts and close status and consolidates without an export. In practice the limit comes from your accounting system, not from Smartbills.

Yes. Thresholds are set by amount and can be narrowed by category, cost centre or entity. A subsidiary with its own delegation limits doesn't force a compromise on the rest of the group.

Three things: connecting your ledger, importing your chart of accounts and agreeing on approval thresholds. It takes days rather than the quarters an enterprise suite needs, which is a big part of why companies this size pick it.

It's less configurable, on purpose. In exchange you get a much shorter implementation and need fewer people to run it day to day. If you really do need custom procure-to-pay workflows across dozens of subsidiaries, a suite is the better fit and we'll tell you so.

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Close the month without the war room

Try a continuous close on your own entities before you commit to anything.

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