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How business software bills you, vendor by vendor

Look up a vendor to see how it charges you and which expense account its invoices usually go in. Check it before the renewal lands.

A team working at computers in an office

Four ways software bills you

  • Per userA price for each person
  • Usage-basedFollows what you use
  • Flat rateThe same every period
  • Tiered plansSteps up with your size

Browse the directory

68 vendors

VendorCategoryHow it billsBilledPosts to
QuickBooks OnlineAccounting and financeTiered plansMonthly or annualSoftware and subscriptions
XeroAccounting and financeTiered plansMonthlySoftware and subscriptions
Sage Business CloudAccounting and financeTiered plansMonthly or annualSoftware and subscriptions
FreshBooksAccounting and financeTiered plansMonthly or annualSoftware and subscriptions
WaveAccounting and financeFlat rateMonthlySoftware and subscriptions
Oracle NetSuiteAccounting and financePer userAnnualSoftware and subscriptions
AvalaraAccounting and financeUsage-basedAnnualSoftware and subscriptions
SalesforceCRM and salesPer userAnnualSoftware and subscriptions
HubSpotCRM and salesTiered plansMonthly or annualSoftware and subscriptions
PipedriveCRM and salesPer userMonthly or annualSoftware and subscriptions
Zoho CRMCRM and salesPer userMonthly or annualSoftware and subscriptions
Apollo.ioCRM and salesPer userMonthly or annualAdvertising and marketing
ZoomInfoCRM and salesTiered plansAnnualAdvertising and marketing
Google AdsMarketing and advertisingUsage-basedMonthlyAdvertising and marketing
Meta AdsMarketing and advertisingUsage-basedMonthlyAdvertising and marketing
LinkedIn AdsMarketing and advertisingUsage-basedMonthlyAdvertising and marketing
MailchimpMarketing and advertisingUsage-basedMonthlyAdvertising and marketing
KlaviyoMarketing and advertisingUsage-basedMonthlyAdvertising and marketing
SemrushMarketing and advertisingTiered plansMonthly or annualAdvertising and marketing
AhrefsMarketing and advertisingTiered plansMonthly or annualAdvertising and marketing
CanvaDesignPer userMonthly or annualSoftware and subscriptions
FigmaDesignPer userMonthly or annualSoftware and subscriptions
Adobe Creative CloudDesignPer userMonthly or annualSoftware and subscriptions
Google WorkspaceProductivityPer userMonthly or annualSoftware and subscriptions
Microsoft 365ProductivityPer userMonthly or annualSoftware and subscriptions
SlackCommunicationPer userMonthly or annualSoftware and subscriptions
ZoomCommunicationPer userMonthly or annualSoftware and subscriptions
NotionProductivityPer userMonthly or annualSoftware and subscriptions
ConfluenceProductivityPer userMonthly or annualSoftware and subscriptions
AirtableProductivityPer userMonthly or annualSoftware and subscriptions
SmartsheetProject managementPer userMonthly or annualSoftware and subscriptions
DropboxProductivityPer userMonthly or annualSoftware and subscriptions
BoxProductivityPer userAnnualSoftware and subscriptions
DocuSignLegal and contractsPer userAnnualSoftware and subscriptions
JiraProject managementPer userMonthly or annualSoftware and subscriptions
LinearProject managementPer userMonthly or annualSoftware and subscriptions
AsanaProject managementPer userMonthly or annualSoftware and subscriptions
monday.comProject managementPer userMonthly or annualSoftware and subscriptions
GitHubDeveloper toolsPer userMonthly or annualSoftware and subscriptions
GitLabDeveloper toolsPer userMonthly or annualSoftware and subscriptions
Amazon Web ServicesCloud and hostingUsage-basedMonthlySoftware and subscriptions
Google CloudCloud and hostingUsage-basedMonthlySoftware and subscriptions
Microsoft AzureCloud and hostingUsage-basedMonthlySoftware and subscriptions
VercelCloud and hostingUsage-basedMonthlySoftware and subscriptions
NetlifyCloud and hostingUsage-basedMonthlySoftware and subscriptions
DigitalOceanCloud and hostingUsage-basedMonthlySoftware and subscriptions
CloudflareCloud and hostingTiered plansMonthly or annualSoftware and subscriptions
TwilioDeveloper toolsUsage-basedMonthlySoftware and subscriptions
SendGridDeveloper toolsUsage-basedMonthlySoftware and subscriptions
OpenAIDeveloper toolsUsage-basedMonthlySoftware and subscriptions
AnthropicDeveloper toolsUsage-basedMonthlySoftware and subscriptions
DatadogAnalytics and monitoringUsage-basedMonthly or annualSoftware and subscriptions
SentryAnalytics and monitoringUsage-basedMonthly or annualSoftware and subscriptions
MixpanelAnalytics and monitoringUsage-basedMonthly or annualSoftware and subscriptions
AmplitudeAnalytics and monitoringUsage-basedAnnualSoftware and subscriptions
ZendeskCustomer supportPer userMonthly or annualSoftware and subscriptions
IntercomCustomer supportPer userMonthly or annualSoftware and subscriptions
FreshdeskCustomer supportPer userMonthly or annualSoftware and subscriptions
1PasswordSecurity and identityPer userMonthly or annualSoftware and subscriptions
OktaSecurity and identityPer userAnnualSoftware and subscriptions
GustoHR and payrollPer userMonthlyProfessional fees
RipplingHR and payrollPer userMonthly or annualProfessional fees
ADPHR and payrollPer userMonthlyProfessional fees
BambooHRHR and payrollPer userAnnualProfessional fees
ShopifyPayments and commerceTiered plansMonthly or annualSoftware and subscriptions
StripePayments and commerceUsage-basedMonthlyBank and processing fees
SquarePayments and commerceUsage-basedMonthlyBank and processing fees
SquarespacePayments and commerceTiered plansMonthly or annualSoftware and subscriptions

How a vendor bills is general information and can change without notice. Check the vendor's own pricing page before you budget against it. We aren't affiliated with any of the vendors listed here.

How to use the vendor directory

Every software invoice raises two questions: how this vendor charges you, and which account the invoice belongs in. Each entry in the directory answers both.

  1. Find the vendor

    Search by name or filter by category. The search matches category names too. “Payroll” finds the payroll platforms even if you can't remember which one you use.

  2. Check how it bills

    Per user, usage-based, flat rate or tiered. That tells you whether the invoice is a fixed budget line or something worth setting a spend alert on.

  3. Code it consistently

    Each entry names the account its invoices normally post to. Using the same account every month is what makes a year-over-year comparison mean anything.

  4. Review before you renew

    Each vendor page has a short checklist: seats against actual usage, the notice period, and which tier your last three months would actually put you on.

Frequently asked questions

No, on purpose. Software list prices change constantly and negotiated prices aren't public. Any figure we published would be out of date or made up. What we can state accurately is how each vendor bills and where the invoice belongs, which is the question that actually comes up at month end.

It's the account the invoice most often posts to on a small business's chart of accounts. Your own chart may differ (a payroll platform, for example, sits under professional fees in some charts and under software in others). Follow your chart where the two disagree.

No. There are no paid placements, no affiliate links and no rankings, and vendors are listed alphabetically within each category.

Yes. Send it to us through the contact page and we'll add it if it's software a business would plausibly expense.

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