A record of what you paid Vagaro is in the Billing History report. On a computer go to Reports > Billing History; on a phone go to More, then Reports, then Billing History. It covers every payment since you created the account, and Vagaro also emails a payment summary to the account owner each month.
Running the report
- Open Reports, then Billing History.
- Click Date Range in the top right and pick dates or a preset; select Submit if you chose dates manually.
- Optionally open Filters for payment status (successful or failed) and payment type (subscription, MySite domain purchase or renewal), then Run Report.
- Select Print, or Export to save as Excel or PDF.
What each line shows
Each payment has a timestamp, a transaction ID, the last four digits of the card and whether it succeeded. Separate columns break out the base Calendar subscription and extra calendars, MySite, a custom domain, the Online Shopping Cart, Vera Receptionist, email and text marketing plans, webhooks, integrations, the $5 late fee, any Vagaro Bucks used, tax and the total charge.
Features billed after you turn them off
Some premium features are billed forward: you are still charged at the end of the cycle even if you switch them off mid-month. Vagaro lists Email Marketing, Text Marketing, Vagaro Drive, the QuickBooks and Xero integrations, Live Stream, the Large Merchant Plan and Vagaro Payroll. Expect them on the next charge after a cancellation.
Receipt lookup for one charge
Vagaro's help pages describe the Billing History report as the record of subscription payments. Set the date range to the billing date, find the transaction ID and export that view as a PDF when you need a single receipt.
Vagaro charges sorted by feature
A Vagaro bill can mix the calendar, marketing plans and integrations, and each may belong in a different expense category. Connect the owner login and our AI agent signs in to pull the Billing History each month through bill fetching. The monthly payment summary email is filed by email receipt capture, and the lines can be categorized on expense reports.
Have receipts like this captured for you
- Bill fetchingInvoices that only live on vendor portals, downloaded on a schedule and passed to accounts payable while there's still time to approve them.Learn more
- Email receipt captureConnect Gmail, Outlook, Zoho Mail or IMAP. Automatically collect receipts and invoices from the folders you choose, including Archive and Spam.Learn more
- Expense reportsExpense report software that attaches the receipts for you, works out mileage, routes the approval and shows each employee when they'll be paid back.Learn more
Frequently asked questions
Sources
Steps checked against these pages on the date above. Menus change; if a label differs, the page linked here is the one to trust.
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