Southwest keeps receipts for past trips in your Rapid Rewards account on Southwest.com, and lets you resend the receipt for an upcoming trip from the reservation itself. The app does not show receipts for past trips. Use the website for those.
Receipt lookup for a trip you have already flown
- Sign in on Southwest.com.
- Go to My Account, then Trips, then Past.
- Find the trip and select View Receipt to review or print it.
A trip only shows here if it was booked under your account or your Rapid Rewards number was on it. If a past flight is missing, you can request the points for it within 12 months of travel, which also attaches it to your account.
A trip that has not happened yet
- Open Manage Reservations.
- Enter the passenger name and the confirmation number.
- Select Resend Receipt. The copy is emailed to the purchaser, not necessarily the traveller.
If an assistant books trips for several people, the receipts go to the assistant. Forward them or have the traveller's own email added to the booking.
The 18-month limit
Receipts can only be pulled up online for trips within 18 months of the travel date. For older travel, use the receipt request form in the Southwest Help Center, under Travel Funds, Refunds, Reimbursements and Receipts.
Bags, upgrades and drinks
- For optional charges such as Priority Boarding, seat upgrades and checked bags, use the same receipt request form.
- Onboard drinks do not come with a receipt. They show on your card statement as SOUTHWESTAIR*INFLIGHT, which most expense policies accept only alongside a note.
- If a travel agent booked the trip, ask the agent for the airfare receipt. Southwest can still provide receipts for extras you bought directly.
Splitting airfare from extras
Most expense policies want airfare and extras as separate lines. Southwest's receipt shows the fare, while bag and boarding charges often need their own receipt from the request form. Request both when you file the trip.
Southwest receipts without the request form
Because the Southwest app hides past receipts, the confirmation email is often the quickest record you have. Email receipt capture files each Southwest confirmation from your inbox the day you book, fare and taxes read off. For the official receipt, connect your Southwest account and our AI agent signs in to Southwest.com, opens your past trips and saves each receipt well inside the 18-month window, using bill fetching. The trip is ready for the expense report before you unpack.
Have receipts like this captured for you
- Email receipt captureConnect Gmail, Outlook, Zoho Mail or IMAP. Automatically collect receipts and invoices from the folders you choose, including Archive and Spam.Learn more
- Bill fetchingInvoices that only live on vendor portals, downloaded on a schedule and passed to accounts payable while there's still time to approve them.Learn more
- Expense reportsExpense report software that attaches the receipts for you, works out mileage, routes the approval and shows each employee when they'll be paid back.Learn more
Frequently asked questions
Sources
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