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Smartbills vs WellyBox

Online orders email you a receipt. The inbox is the easy part. Purchases at a store counter are the ones that go missing by tax time, and Smartbills gets those receipts from the stores that send them.

At a glance

Smartbills vs WellyBox, in one screen

WellyBox searches Gmail, Outlook, iCloud and IMAP mailboxes for receipts, invoices and bills, going back as far as four years, and accepts paper receipts sent over WhatsApp. What you get is a tidy set of documents for your accountant.

Smartbills

Best for

Businesses that also pay by card in stores and need those receipts captured too.

Where it's stronger

  • Card purchases made in person come with a receipt, which an email-only tool can't find.
  • Each document is matched to the purchase it paid for, with nothing to tick off by hand.
  • Policy, approvals, cards, payables and receivables are all tied to the receipt.
  • Tax categories on each line item. You see more than the total.

WellyBox

Best for

Sole proprietors who buy almost everything online and want years of email history pulled in at once.

Where it's stronger

  • Pulling in four years of email history is useful, and few tools offer it.
  • Sending paper receipts over WhatsApp is a clever, easy channel.
  • It is simple, cheap and quick to set up for a one-person business.
  • If all you buy arrives by email and your accountant wants a folder, pick WellyBox.

Every comparison on this site names what the other product does better. If we couldn't think of anything, we didn't publish the page.

Side by side

Smartbills and WellyBox, feature by feature

These are structural differences, not plan checkboxes. Capabilities change, so check the vendor's own documentation before deciding on any single row.

Sweeping receipts out of your mailbox

SmartbillsInbox, Sent, Archive and Spam
WellyBoxGmail, Outlook, iCloud, IMAP, four years back

Sending paper receipts in by WhatsApp

Smartbills—
WellyBox

Digital receipts issued by the merchant

Smartbills
WellyBox—

Matching documents to card transactions

Smartbills
WellyBox—

Expense policy and approvals

Smartbills
WellyBox—

Supplier bills and customer payments

Smartbills
WellyBox—

Exporting to a spreadsheet or accountant

Smartbills
WellyBoxTheir main output

Moving from WellyBox

None of this needs a big-bang cutover. Most teams run both tools for one cycle and compare capture rates before switching anyone off.

  1. Keep the mailbox connection

    Smartbills email receipt capture does the same search, including Sent, Archive and Spam.

  2. Add the card feed

    Connect your cards so in-person purchases show up in the books.

  3. Connect your accounting

    Skip the spreadsheet export and send coded entries straight to your accounting software.

  4. Choose how far back to go

    Work out how much history you actually need before importing years of old documents.

FAQ

Frequently asked questions

What people ask us before they sign up.

Yes. It searches Inbox, Sent, Archive and Spam for receipts and invoices, codes each document and matches it to the purchase that paid for it.

It accepts paper receipts over WhatsApp, and it can reach further back into your email history.

WellyBox may well be enough for you. Smartbills is worth the price once you have company cards, staff spending money and supplier bills to approve.

Keep comparing

More comparisons

The products people evaluate alongside WellyBox.

All WellyBox alternativesBest receipt scanner apps

The products that do the work.

Each product works on its own, and when you run two, the same record carries from the receipt to the ledger entry.

Get started

Ready to see it against WellyBox?

Bring one month of your own receipts and card transactions, and we'll show you the capture rate on both sides instead of a slide deck.

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