Smartbills keeps each receipt, its VAT, the supplier's TRN and the category together.
Every receipt keeps its 5% VAT and the supplier's tax registration number (TRN), and each line keeps its category. Entertainment for guests and other blocked expenses are set apart from recoverable spend.
Receipts that arrive by email are pulled from a connected Gmail, Outlook or Zoho mailbox, and merchants on the Smartbills network send the itemized receipt at checkout. The month doesn't end with a receipt hunt, and nobody photographs a crumpled receipt on the way home.
Coded expenses post to Xero, QuickBooks Online, Sage or NetSuite with the receipt attached and the VAT in its own account, ready for your VAT return. If your accountant works in other software, expenses export to Excel or CSV.
Why teams switch
Client dinners end up in the VAT we recover, and that VAT is blocked.
Each line keeps its category, so entertainment for guests is set apart before the return.
Invoices over AED 10,000 need our details, and the receipt doesn't have them.
The tax invoice arrives from the mailbox and is attached to the expense.
VAT is only 5%. Nobody keeps the receipts.
Receipts come from the mailbox and the merchant as purchases happen. They're kept without anyone trying.
Before and after
VAT on entertaining guests is blocked, and invoices over AED 10,000 must be full tax invoices. A card statement shows neither.
| Capability | Card statement and photos | With Smartbills |
|---|---|---|
| Entertainment for guests | VAT recovered by mistake | Set apart as blocked |
| Invoices over AED 10,000 | A simplified invoice | The full tax invoice |
| Supplier TRN | Only if someone kept the paper | Kept with the receipt |
| Getting receipts in | Photos at month end | From the mailbox or the merchant |
Integrations
Your accounting software, bank feeds and card program, with data syncing in both directions.
Each product works on its own, and when you run two, the same record carries from the receipt to the ledger entry.
Capture receipts, categorize expenses and check policy compliance as expenses are submitted.
Expense report software that attaches the receipts for you, works out mileage, routes the approval and shows each employee when they'll be paid back.
Connect Gmail, Outlook, Zoho Mail or IMAP. Automatically collect receipts and invoices from the folders you choose, including Archive and Spam.
Accounting automation software that codes each transaction and posts the journal entry to your accounting software the day it happens.
FAQ
What people ask us before they sign up.
Get started
Connect a mailbox and a card. Blocked VAT is set apart before the return, and large invoices arrive in full.
United Arab Emirates
