Switzerland
Posted to the books your accountant uses
Coded expenses post to Xero, QuickBooks Online, Sage or NetSuite with the receipt attached and the VAT in its own account. If your fiduciary works in other software, expenses export to Excel or CSV.
Smartbills takes the VAT from each receipt line, keeps the currency and rate on the entry and posts the result to the books.
VAT read from the receipt, line by line
Every line keeps the rate it was charged, 8.1%, 3.8% or 2.6%, with the supplier's VAT number when the receipt shows it. The input tax is built from the receipts rather than a rate applied to the total.
- VAT kept per line at 8.1%, 3.8% and 2.6%
- Foreign receipts kept apart from Swiss input tax
- Currency and rate recorded on each entry
Receipts that arrive on their own
Receipts that arrive by email are pulled from a connected Gmail, Outlook or Zoho mailbox, and merchants on the Smartbills network send the itemized receipt at checkout. The month doesn't end with a receipt hunt, and nobody photographs a crumpled receipt on the train.
- Emailed receipts and invoices pulled from the mailbox
- Digital receipts from merchants on the network
- Matched to the card or bank line when it clears
Why teams switch
The tax is on the receipt, not the card statement.
We book input tax as 8.1% of every total, and our receipts don't all say 8.1%.
VAT comes from each line of the receipt, so 3.8% and 2.6% lines are recorded as charged.
Receipts from trips to Lyon and Milan come back in euros with foreign VAT mixed in.
Foreign receipts keep their own currency, rate and tax, separate from Swiss input tax.
Our team works in French, German and English, and our expense tool in one of them.
Each person uses the app in French or English, and receipts are kept in the language they were issued in.
Before and after
What changes on a Swiss receipt.
8.1% of every total misses the reduced rates and mixes in receipts paid in euros. Below is the version read from the receipts.
| Capability | Card statement and photos | With Smartbills |
|---|---|---|
| VAT on the purchase | 8.1% of the total | The VAT each line was charged |
| Receipts in euros | Converted and mixed in | Kept in their own currency |
| Supplier VAT number | Only if someone kept the paper | Kept with the receipt |
| Getting receipts in | Photos at month end | From the mailbox or the merchant |
Integrations
Works with the tools you already use.
Your accounting software, bank feeds and card program, with data syncing in both directions.
- QuickBooks
- Xero
- Sage
- FreshBooks
- Wave
- MYOB
- Zoho Books
- NetSuite
- SAP
- Oracle
- Dynamics 365
- Square
- Shopify
- Clover
- Toast
- Lightspeed
- WooCommerce
- Stripe
- PayPal
- Adyen
- Wise
- Plaid
- Chase
- Bank of America
- Wells Fargo
- RBC
- TD
- BMO
- Scotiabank
- Desjardins
- Brex
- Ramp
- Float
- Mercury
- Gusto
- ADP
- Deel
- Rippling
- Google Drive
- Dropbox
- OneDrive
- Box
- Gmail
- Outlook
- Google Analytics
- Snowflake
- Looker
- Databricks
- Google Cloud
- Metabase
- Slack
- Microsoft Teams
- Notion
- Zapier
- Airtable
- Salesforce
- HubSpot
The products that do the work.
Each product works on its own, and when you run two, the same record carries from the receipt to the ledger entry.
Expense management
Capture receipts, categorize expenses and check policy compliance as expenses are submitted.
Expense reports
Expense report software that attaches the receipts for you, works out mileage, routes the approval and shows each employee when they'll be paid back.
Email receipt capture
Connect Gmail, Outlook, Zoho Mail or IMAP. Automatically collect receipts and invoices from the folders you choose, including Archive and Spam.
Accounting automation
Accounting automation software that codes each transaction and posts the journal entry to your accounting software the day it happens.
FAQ
Frequently asked questions
What people ask us before they sign up.
8.1% standard rate, 3.8% special rate on accommodation, and 2.6% reduced rate on essentials such as food, medicines and books.
For purchases up to CHF 400, a receipt without the buyer's name is generally accepted. Above that, the document should identify both the supplier and your company, with the VAT rate and amount.
No. VAT paid in France, Germany or Italy isn't Swiss input tax. It can only be recovered through the refund procedure of the country that charged it, if at all. Smartbills keeps foreign receipts apart so they aren't mixed into the Swiss return.
Xero, QuickBooks Online, Sage and NetSuite, with two-way sync. If your accountant works in other software, coded expenses export to Excel or CSV.
Yes. You invite your accountant with their own access, and a firm that manages many clients sees them all from one login, entities included.
Your data is stored in Canada, which Switzerland recognizes as providing adequate data protection, and we don't sell it. Access is limited to the people you invite.
Get started
Bring a month of Swiss receipts.
Connect a mailbox and a card. Input tax comes in at the rate on each line, and euro receipts stay in their own currency.