Smartbills keeps each receipt's tax by rate, 10% or 8%, together with the supplier's registration number.
Every receipt keeps its consumption tax by rate, 10% or 8%, and the supplier's qualified invoice registration number when it's printed. What earns a full credit and what earns the transitional share are easy to tell apart.
Receipts that arrive by email are pulled from a connected Gmail, Outlook or Zoho mailbox, and merchants on the Smartbills network send the itemized receipt at checkout. The month doesn't end with a receipt hunt, and nobody photographs a crumpled receipt on the way home.
Coded expenses post to Xero, QuickBooks Online or NetSuite with the receipt attached and the consumption tax in its own account. If your accountant works in freee or Money Forward, expenses export to Excel or CSV.
Why teams switch
We credit the tax on every receipt, whether the supplier is registered or not.
The supplier's T-number is kept with the receipt. Purchases from unregistered suppliers are visible before the return.
Takeaway and dining in carry different rates, and we book one.
Tax comes from the receipt by rate, so 8% and 10% are recorded as charged.
The transitional credit drops to 50% in October, and we can't see how much it affects.
Receipts without a registration number are easy to find. The change can be sized in advance.
Before and after
Under the invoice system, tax on a receipt from an unregistered supplier only counts in part, and takeaway and dining in carry different rates.
| Capability | Card statement and photos | With Smartbills |
|---|---|---|
| Receipts from unregistered suppliers | Credited in full | Visible, for the transitional share |
| Takeaway and dining in | One rate on the total | 8% and 10% as charged |
| Supplier T-number | Only if someone kept the paper | Kept with the receipt |
| Getting receipts in | Photos at month end | From the mailbox or the merchant |
Integrations
Your accounting software, bank feeds and card program, with data syncing in both directions.
Each product works on its own, and when you run two, the same record carries from the receipt to the ledger entry.
Capture receipts, categorize expenses and check policy compliance as expenses are submitted.
Expense report software that attaches the receipts for you, works out mileage, routes the approval and shows each employee when they'll be paid back.
Connect Gmail, Outlook, Zoho Mail or IMAP. Automatically collect receipts and invoices from the folders you choose, including Archive and Spam.
Accounting automation software that codes each transaction and posts the journal entry to your accounting software the day it happens.
FAQ
What people ask us before they sign up.
Get started
Connect a mailbox and a card. Each line keeps its 8% or 10% rate, and receipts from unregistered suppliers are marked for the transitional share.
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