Italy
Posted to the books your accountant uses
Coded expenses post to Xero, QuickBooks Online, Sage or NetSuite with the documents attached and the IVA in its own account. If your commercialista works in other software, expenses export to Excel or CSV.
Smartbills takes the IVA from each line, keeps the register receipt and the invoice together and posts the result to the books.
IVA read line by line, with the invoice beside it
Every line keeps the rate it was charged, and invoices sent by email are pulled from the mailbox and attached to the expense. The deductible IVA is built from invoices, not from register receipts or a share of the total.
- IVA kept per line at 22%, 10%, 5% and 4%
- Emailed invoices attached to the expense
- Supplier VAT number kept with the document
Receipts that arrive on their own
Receipts that arrive by email are pulled from a connected Gmail, Outlook or Zoho mailbox, and merchants on the Smartbills network send the itemized receipt at checkout. The month doesn't end with a receipt hunt, and nobody photographs a crumpled receipt on the train.
- Emailed receipts and invoices pulled from the mailbox
- Digital receipts from merchants on the network
- Matched to the card or bank line when it clears
Why teams switch
The tax is on the receipt, not the card statement.
Employees bring back register receipts, and the IVA on them can't be deducted.
Invoices sent by email are pulled from the mailbox and attached to the expense, so the register receipt isn't the only document on file.
Hotel and restaurant IVA is deductible with an invoice, and we lose it for lack of one.
Invoices sent by email are pulled from the mailbox and matched to the card line.
Receipts carry several rates, and we book the whole total at 22%.
IVA comes from each line of the receipt, so 10%, 5% and 4% lines are recorded as charged.
Before and after
What changes on an Italian receipt.
Register receipts don't support an IVA deduction. Invoices do, once they're matched to the expense they belong to.
| Capability | Card statement and photos | With Smartbills |
|---|---|---|
| IVA on the purchase | 22% of the total | The IVA each line was charged |
| Hotel and restaurant IVA | Lost without an invoice | Invoice matched to the expense |
| Register receipts | Mistaken for invoices | Kept as receipts |
| Getting receipts in | Photos at month end | From the mailbox or the merchant |
Integrations
Works with the tools you already use.
Your accounting software, bank feeds and card program, with data syncing in both directions.
- QuickBooks
- Xero
- Sage
- FreshBooks
- Wave
- MYOB
- Zoho Books
- NetSuite
- SAP
- Oracle
- Dynamics 365
- Square
- Shopify
- Clover
- Toast
- Lightspeed
- WooCommerce
- Stripe
- PayPal
- Adyen
- Wise
- Plaid
- Chase
- Bank of America
- Wells Fargo
- RBC
- TD
- BMO
- Scotiabank
- Desjardins
- Brex
- Ramp
- Float
- Mercury
- Gusto
- ADP
- Deel
- Rippling
- Google Drive
- Dropbox
- OneDrive
- Box
- Gmail
- Outlook
- Google Analytics
- Snowflake
- Looker
- Databricks
- Google Cloud
- Metabase
- Slack
- Microsoft Teams
- Notion
- Zapier
- Airtable
- Salesforce
- HubSpot
The products that do the work.
Each product works on its own, and when you run two, the same record carries from the receipt to the ledger entry.
Expense management
Capture receipts, categorize expenses and check policy compliance as expenses are submitted.
Expense reports
Expense report software that attaches the receipts for you, works out mileage, routes the approval and shows each employee when they'll be paid back.
Email receipt capture
Connect Gmail, Outlook, Zoho Mail or IMAP. Automatically collect receipts and invoices from the folders you choose, including Archive and Spam.
Accounting automation
Accounting automation software that codes each transaction and posts the journal entry to your accounting software the day it happens.
FAQ
Frequently asked questions
What people ask us before they sign up.
22% standard rate, 10% on items such as restaurant and hotel services and many medicines, 5% on some specific goods and services, and 4% on essentials such as basic foods and books.
No. A register receipt (documento commerciale) doesn't support an IVA deduction. You need an invoice issued to your company, which for Italian suppliers is an electronic invoice sent through the Sistema di Interscambio.
No. Smartbills isn't an e-invoicing provider. It handles receipts and expenses, keeps the invoices it receives by email with the entry, and posts coded expenses to your ledger.
Xero, QuickBooks Online, Sage and NetSuite, with two-way sync. If your accountant works in other software, coded expenses export to Excel or CSV.
Yes. You invite your accountant with their own access, and a firm that manages many clients sees them all from one login, entities included.
Your data is stored in Canada, which the European Union recognizes as providing adequate data protection, and we don't sell it. Access is limited to the people you invite.
Get started
Bring a month of Italian receipts.
Connect a mailbox and a card. IVA comes in from each line, and hotel and restaurant invoices are matched to their expense.