France
Posted to the books your accountant uses
Coded expenses post to Sage, Xero, QuickBooks Online or NetSuite with the receipt attached and the TVA in its own account. If your firm uses other software, expenses export to Excel or CSV.
Smartbills takes the VAT from each receipt line, at 20%, 10% or 2.1%, and keeps the supplier's details with it.
TVA read from the receipt, rate by rate
Every line keeps the rate it was charged, 20%, 10%, 5.5% or 2.1%, with the supplier's VAT number when the receipt shows it. Non-deductible categories, like staff accommodation and passenger transport, are kept apart from deductible spend.
- TVA kept per line at every rate
- Supplier VAT number kept with the receipt
- Non-deductible spend set apart
Receipts that arrive on their own
Merchants on the Smartbills network send the itemized receipt when your team pays, and receipts that arrive by email are pulled from a connected Gmail, Outlook or Zoho mailbox. The month doesn't end with a receipt hunt, and nobody photographs a crumpled receipt in the car.
- Digital receipts sent by the merchant at checkout
- Emailed receipts pulled from the mailbox automatically
- Matched to the card or bank line when it clears
Why teams switch
The tax is on the receipt, not the card statement.
We deduct VAT as a sixth of every total, and restaurant bills are never all at 20%.
VAT comes from each line of the receipt, so 10%, 5.5% and 2.1% lines are counted as charged.
Hotel and train VAT ends up in the deduction, then gets reversed by our accountant.
Each line keeps its category. Non-deductible spend is set apart before the return.
Our team photographs receipts at month end, and half are illegible.
Receipts come from the mailbox and, where merchants are on the network, from the checkout itself.
Before and after
What changes on a French receipt.
A sixth of the total assumes everything was taxed at 20%. A single restaurant bill proves otherwise.
| Capability | Card statement and photos | With Smartbills |
|---|---|---|
| TVA on the purchase | A sixth of the total | The TVA each line was charged |
| Restaurant bills | All at 20% | 10% and 20% apart |
| Hotel and train | Deducted by mistake | Set apart |
| Getting receipts in | Photos at month end | From the merchant or the mailbox |
Integrations
Works with the tools you already use.
Your accounting software, bank feeds and card program, with data syncing in both directions.
- QuickBooks
- Xero
- Sage
- FreshBooks
- Wave
- MYOB
- Zoho Books
- NetSuite
- SAP
- Oracle
- Dynamics 365
- Square
- Shopify
- Clover
- Toast
- Lightspeed
- WooCommerce
- Stripe
- PayPal
- Adyen
- Wise
- Plaid
- Chase
- Bank of America
- Wells Fargo
- RBC
- TD
- BMO
- Scotiabank
- Desjardins
- Brex
- Ramp
- Float
- Mercury
- Gusto
- ADP
- Deel
- Rippling
- Google Drive
- Dropbox
- OneDrive
- Box
- Gmail
- Outlook
- Google Analytics
- Snowflake
- Looker
- Databricks
- Google Cloud
- Metabase
- Slack
- Microsoft Teams
- Notion
- Zapier
- Airtable
- Salesforce
- HubSpot
The products that do the work.
Each product works on its own, and when you run two, the same record carries from the receipt to the ledger entry.
Expense management
Capture receipts, categorize expenses and check policy compliance as expenses are submitted.
Expense reports
Expense report software that attaches the receipts for you, works out mileage, routes the approval and shows each employee when they'll be paid back.
Email receipt capture
Connect Gmail, Outlook, Zoho Mail or IMAP. Automatically collect receipts and invoices from the folders you choose, including Archive and Spam.
Accounting automation
Accounting automation software that codes each transaction and posts the journal entry to your accounting software the day it happens.
FAQ
Frequently asked questions
What people ask us before they sign up.
20% standard rate, 10% on items such as restaurant meals and passenger transport, 5.5% on most food and books, and 2.1% on reimbursable medicines and the press. One receipt can carry several.
Among others, VAT on accommodation for executives and staff and on passenger transport isn't deductible. VAT on business meals generally is, when the invoice meets the required conditions. Smartbills keeps each purchase categorized so non-deductible VAT is set apart.
No. From September 2026 every French business must be able to receive e-invoices through an approved platform, and larger businesses must also issue them, with small and medium businesses following in September 2027. Smartbills is not one of those platforms. It handles receipts and expenses, not the exchange of e-invoices between businesses.
Yes. The app, the dashboard, the receipts and the reports all work in French and in English, and each person chooses their language.
Sage, Xero, QuickBooks Online and NetSuite, with two-way sync. If your accountant uses other software, coded expenses export to Excel or CSV.
Yes. You invite your accountant with their own access, and a firm that manages many clients sees them all from one login, entities included. Our page for accounting firms explains how that works on their side.
Your data is stored in Canada, which the European Union recognizes as providing adequate data protection, and we don't sell it. Access is limited to the people you invite.
Get started
Try it on a month of French receipts.
Connect a mailbox and a card. TVA comes in line by line, with the 10% and 20% lines kept apart.