Australia
Posted to the books your accountant uses
Coded expenses post to Xero, QuickBooks Online or NetSuite with the receipt attached and the GST in its own account, ready for your BAS. If your accountant works in MYOB, expenses export to Excel or CSV.
Smartbills takes the GST from each receipt line, GST-free items included, and keeps the supplier's ABN with it.
GST read from the receipt, line by line
Taxable lines keep their 10% GST and GST-free lines keep none, with the supplier's ABN when the receipt shows it. The GST credit is built from the receipts rather than a fraction of the total.
- GST kept per line, as charged
- GST-free lines with nothing to claim
- Supplier ABN kept with the receipt
Receipts that arrive on their own
Receipts that arrive by email are pulled from a connected Gmail, Outlook or Zoho mailbox, and merchants on the Smartbills network send the itemized receipt at checkout. The month doesn't end with a receipt hunt, and nobody photographs a crumpled receipt on the train.
- Emailed receipts and invoices pulled from the mailbox
- Digital receipts from merchants on the network
- Matched to the card or bank line when it clears
Why teams switch
The tax is on the receipt, not the card statement.
We claim an eleventh of every total, and half our receipts have GST-free lines.
GST comes from each line of the receipt. GST-free items are counted as charged.
Anything over $82.50 needs a tax invoice, and the card slip isn't one.
The receipt or invoice comes from the mailbox or the merchant with the supplier's ABN attached.
Client lunches end up in the GST claim, then come back out at year end.
Each line keeps its category. Entertainment is set apart before the BAS is prepared.
Before and after
What changes on an Australian receipt.
An eleventh of the total is the shortcut most bookkeepers use. It overclaims on every receipt with a GST-free line.
| Capability | Card statement and photos | With Smartbills |
|---|---|---|
| GST on the purchase | An eleventh of the total | The GST each line was charged |
| GST-free lines | Claimed anyway | Counted as charged |
| Receipts over $82.50 | A card slip | The tax invoice with the ABN |
| Getting receipts in | Photos at month end | From the mailbox or the merchant |
Integrations
Works with the tools you already use.
Your accounting software, bank feeds and card program, with data syncing in both directions.
- QuickBooks
- Xero
- Sage
- FreshBooks
- Wave
- MYOB
- Zoho Books
- NetSuite
- SAP
- Oracle
- Dynamics 365
- Square
- Shopify
- Clover
- Toast
- Lightspeed
- WooCommerce
- Stripe
- PayPal
- Adyen
- Wise
- Plaid
- Chase
- Bank of America
- Wells Fargo
- RBC
- TD
- BMO
- Scotiabank
- Desjardins
- Brex
- Ramp
- Float
- Mercury
- Gusto
- ADP
- Deel
- Rippling
- Google Drive
- Dropbox
- OneDrive
- Box
- Gmail
- Outlook
- Google Analytics
- Snowflake
- Looker
- Databricks
- Google Cloud
- Metabase
- Slack
- Microsoft Teams
- Notion
- Zapier
- Airtable
- Salesforce
- HubSpot
The products that do the work.
Each product works on its own, and when you run two, the same record carries from the receipt to the ledger entry.
Expense management
Capture receipts, categorize expenses and check policy compliance as expenses are submitted.
Expense reports
Expense report software that attaches the receipts for you, works out mileage, routes the approval and shows each employee when they'll be paid back.
Email receipt capture
Connect Gmail, Outlook, Zoho Mail or IMAP. Automatically collect receipts and invoices from the folders you choose, including Archive and Spam.
Accounting automation
Accounting automation software that codes each transaction and posts the journal entry to your accounting software the day it happens.
FAQ
Frequently asked questions
What people ask us before they sign up.
10% on most goods and services. Basic food, many medicines and medical products, and some health and education services are GST-free.
For purchases over $82.50 including GST, you need a tax invoice showing the supplier's identity and ABN, the date, what was sold and the GST, before you can claim the credit. Below that, other records such as a receipt are enough.
Generally, you can't claim a GST credit on entertainment that isn't income-tax deductible, which covers most client entertainment. Smartbills keeps each purchase categorized so those lines are set apart before the BAS.
Xero, QuickBooks Online and NetSuite, with two-way sync. If your accountant works in MYOB or other software, coded expenses export to Excel or CSV.
Yes. You invite your accountant with their own access, and a firm that manages many clients sees them all from one login, entities included.
Your data is stored in Canada and we don't sell it. Access is limited to the people you invite.
Get started
Try it on a month of Australian receipts.
Connect a mailbox and a card. Each purchase comes in with GST taken only from the lines that carried it.