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Alternatives

Webexpenses alternatives

Webexpenses is expense management software from the UK and Australia, with offices in Oxfordshire and Queensland. Employees photograph or upload receipts in its app, which reads merchant, date, amount, currency and VAT or GST. It adds mileage tracking, up to six approval levels, expense cards, card reconciliation, invoice processing and a long list of accounting integrations, including QuickBooks, Xero, Sage and NetSuite. Plans start at £7.50 per active user a month.

Why people look

Why teams look for a Webexpenses alternative

The reasons that come up in evaluations. Whether they apply to you depends mostly on where your receipts come from.

The software is priced in pounds and written for VAT.

Smartbills is built for Canadian and US companies, with GST, HST and QST broken out on each receipt line.

Employees still photograph or upload every receipt.

Stores that use Smartbills send the itemized receipt with the transaction, and connected mailboxes cover emailed receipts.

Mileage has to follow CRA rates, not a UK allowance.

Smartbills calculates mileage from the trip at a flat rate or the CRA's tiered rate, set by finance.

The shortlist

6 alternatives to Webexpenses

The products teams shortlist against Webexpenses, each with what it's for. The order isn't a ranking, and the criteria are explained below.

  1. Expensify

    The expense report app most finance teams already know, set against Smartbills on where each receipt comes from before anyone files it.

    Best forChoose Expensify if your team already runs on its expense reports and wants a familiar, well-supported report-and-approve workflow it won't have to relearn.

    Compare it with Smartbills

  2. Rydoo

    Travel and expense with serious per-diem depth. The comparison here is about the purchase receipts that aren't trips.

    Best forChoose Rydoo if you have heavy international travel and complicated allowance rules. Its per-diem depth is something we don't try to match.

    Compare it with Smartbills

  3. Emburse

    The enterprise T&E group built from Certify and Chrome River. The question here is whether you need an expense report at all.

    Best forChoose Emburse if you have established T&E processes, complex approval hierarchies and a footprint that would be expensive to unwind.

    Compare it with Smartbills

  4. Ramp

    A corporate card program with spend management built around it. The comparison turns on what a card feed can and can't tell you.

    Best forChoose Ramp if you're consolidating US card spend onto one program and the rebate, the controls and the card itself are where you see the value.

    Compare it with Smartbills

  5. Brex

    Cards and business banking for US companies. This comparison is about the purchase document behind each card charge.

    Best forChoose Brex if you're a venture-backed or enterprise US company that wants cards, banking, treasury and spend controls from one vendor.

    Compare it with Smartbills

  6. SAP Concur

    The long-time enterprise T&E standard, set against Smartbills on setup time and on where the receipt comes from.

    Best forChoose SAP Concur if you run managed travel, have complex global policy across many entities, and have the internal resources to configure and maintain it.

    Compare it with Smartbills

Disclosure

And Smartbills, which is ours

Slipping our own product into a roundup without saying so is exactly what makes these pages worthless, so to be clear, this one is ours.

Smartbills

Best for: Canadian and US companies that want receipts from merchants and mailboxes, with GST, HST and QST split out on each line.

Smartbills vs Webexpenses

How this list was put together

These are the products that come up in the same evaluations as Webexpenses, drawn from what prospects actually shortlist against it and from the rest of its category. The order is editorial rather than a ranking, because we don't run benchmarks on products we don't operate, and a scored table written by a vendor about its competitors isn't evidence. Each entry links to a full comparison with claims specific enough to check.

FAQ

Frequently asked questions

What people ask us before they sign up.

Webexpenses lists UK and Australian companies and offices, and publishes pricing in pounds. Its site doesn't mention Canada or the US. Ask Webexpenses directly before you plan a Canadian rollout.

Webexpenses lists Essential from £7.50, Scale from £9 and Pro from £13 per user a month, and says you only pay for active users. Check its pricing page for current figures.

Webexpenses detects VAT or GST on a receipt. Smartbills splits GST, HST and QST on each line, which is the detail an input tax credit claim needs.

Get started

Comparing Webexpenses with something else?

Bring one month of your own receipts and card transactions. The number that settles it is the share of transactions that ended up with an itemized document attached, and you can measure that in one cycle.

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