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Nonprofits

Nonprofit expense management software

Tag each expense with its fund and mark it program, admin or fundraising at submission, so grant reports and your program ratio use real numbers, not year-end estimates.

Volunteers packing boxes of donations

Smartbills asks which fund the money comes from when someone submits an expense and keeps the receipt with it, ready to show a funder.

Every expense tagged to a fund

Each expense records the fund it draws on and whether it's program, admin or fundraising. Both questions go to the person who made the purchase, because they're the one who knows.

  • Restricted and unrestricted funds kept apart from day one
  • Program, admin and fundraising split on every expense
  • Grant reference stored on the expense itself

Grant reports that are ready when you are

Since the fund and category were recorded with each expense, a grant report or your annual program ratio is a filter on your records rather than a rebuild.

  • Spending by fund and by grant, always current
  • Program ratio measured all year
  • Receipts attached for any funder question

Why teams switch

Spending it right is easy. Proving it to funders isn't.

We spend restricted money exactly as we should, but proving it to the funder is hard.

The fund is recorded with the expense and the receipt stays attached. You can show restrictions were respected instead of vouching for it from memory.

We work out our program-to-admin split once a year, just in time for the annual report.

Each expense is marked program, admin or fundraising as it comes in, which keeps the ratio current all year and lets you open any line behind it.

Grant reporting means a finance volunteer rebuilding a spreadsheet the week it's due.

Spending by fund and by grant is always up to date, and when a funder asks a follow-up question you can pull up the invoice behind the number.

The products that do the work.

Each product works on its own, and when you run two, the same record carries from the receipt to the ledger entry.

FAQ

Frequently asked questions

What people ask us before they sign up.

Yes. Smartbills records the fund when the expense is submitted rather than assigning it later, which is what lets you prove to a funder how restricted money was used. Restricted and unrestricted money are never mixed.

Each expense is marked program, admin or fundraising when it's submitted, and the ratio is calculated from those tags. It's a measurement you can defend rather than a year-end estimate, because every expense behind it keeps its receipt.

Yes. The grant reference stays on each expense. Spending against a specific grant is always current and the receipts are attached. If a funder asks about a number, you can show them the invoice behind it.

Talk to us first. The free plan fully covers small organizations, and we'd rather understand how you operate before quoting anything.

Get started

Show funders exactly where their money went

Tag one month of spending by fund and watch the grant report come together from your records.

Get started freeBook a demo