See what each job has cost so far
Every capture carries its job. The numbers for that job move while the work is still going on and you can see a problem while the crew is still on site.
Crews snap the receipt and pick the job at the counter, and the cost lands on the project the same day.
Construction accounts payable for sub and supplier invoices
Subcontractor and supplier invoices come into accounts payable, are read into fields and matched against the order they were raised for, then routed for approval like any other supplier invoice. The cost lands on the job the order belongs to, next to what the crews spent in the field.
- Sub invoices matched against the order
- Approval routed before anything is paid
- Cost charged to the job and cost code
Crews code the cost at the supply counter
Snap the receipt and pick the job. Reading the receipt, coding it and checking it against your policy all happen without the crew doing anything else, and nobody fills in a form back at the office.
- Works with no signal and syncs once you're back in range
- Pick the job from a list, no typing job numbers
- Policy checked when the receipt is captured
Mileage and per diem get paid with everything else
Kilometres and daily allowances go in with the rest of the expense and get paid in the same run, at the rates you configure.
Why teams switch
Receipts ride in the truck until month-end.
Receipts ride around in the truck until somebody cleans out the glovebox at month-end.
The receipt is captured at the counter in a few seconds and coded to the job before the crew pulls out of the yard.
We rebuild job cost at month-end from memory and a pile of paper, and by then the job has moved on.
Costs hit the job as the work happens. The cost-to-complete number is current enough to act on while it still matters.
Nobody in the office wants to chase mileage and per diem on a spreadsheet.
Kilometres and daily allowances are logged next to the receipt and paid out in the same reimbursement run, at the rates you set.
The products that do the work.
Each product works on its own, and when you run two, the same record carries from the receipt to the ledger entry.
Expense management
Capture receipts, categorize expenses and check policy compliance as expenses are submitted.
Digital receipts
Digital receipt software that turns every sale at your POS into an itemized electronic receipt, hosted online and delivered by app, SMS, email or API.
Accounts payable
Accounts payable automation that reads each supplier invoice, codes it and matches it to the purchase order before anyone is asked to approve payment.
FAQ
Frequently asked questions
What people ask us before they sign up.
Construction accounts payable software handles the supplier and subcontractor invoices a contractor receives: it reads each one, matches it against the order it was raised for, routes it for approval and charges the cost to the right job. Smartbills does that in the same place your crews' receipts, mileage and per diem are coded to the job.
Yes. Captures are saved on the phone and sync as soon as there's a connection. The crew doesn't have to remember anything once they're back in range.
Whoever captures it picks the job from a list, which stops the same project from being spelled three different ways. Merchant, amount, tax and category are read off the receipt.
Both go in alongside expenses and get paid in the same run, at rates you set. Because they sit on the same record as the job, they're costed to the project and stay out of overhead.
Yes. They come into Accounts Payable, get matched against the order and are routed for approval like any other supplier invoice. The cost goes to the job the order was raised for.
Get started
Let the crew code it at the counter.
Capture one week of site receipts and watch job cost move as the work goes.