At a glance
Xero is a cloud accounting system with bank feeds, reconciliation and reporting. It bundles expense claims and Hubdoc document capture, which it owns. Most small businesses meet receipt capture through Xero itself.
Best for
Businesses where several people spend and line-level tax detail has to survive all the way into the return.
Where it's stronger
Best for
Businesses whose claim volume is small enough that the bundled expenses module still copes.
Where it's stronger
Every comparison on this site names what the other product does better. If we couldn't think of anything, we didn't publish the page.
Side by side
These are structural differences, not plan checkboxes. Capabilities change, so check the vendor's own documentation before deciding on any single row.
Which product is your general ledger
Bank feeds and reconciliation
Itemized receipts issued by the merchant
Spending rules and approvals
Cards issued by the platform itself
Matching a bill to the order and the delivery
Range of connected apps
None of this needs a big-bang cutover. Most teams run both tools for one cycle and compare capture rates before switching anyone off.
There's no ledger migration. Xero stays, and your chart of accounts doesn't move.
Point Smartbills at the Xero organization you already use and map categories once.
Run receipts and expense claims through Smartbills for a full cycle before changing anything else.
Switch off the bundled module only after coded entries have landed correctly for a month.
FAQ
What people ask us before they sign up.
Keep comparing
The products people evaluate alongside Xero.
Keeps QuickBooks as your ledger and replaces only its receipt capture, sending in itemized, policy-checked entries.
Read the comparisonHubdoc moves documents into Xero and stops there. Smartbills adds digital receipts, expense policy, cards and payables around those documents.
Read the comparisonDext collects the receipts and invoices your accounting practice is sent. Smartbills gets the receipt from the merchant at the moment you pay.
Read the comparisonEach product works on its own, and when you run two, the same record carries from the receipt to the ledger entry.
Accounting automation software that codes each transaction and posts the journal entry to your accounting software the day it happens.
Capture receipts, categorize expenses and check policy compliance as expenses are submitted.
Digital receipt software that turns every sale at your POS into an itemized electronic receipt, hosted online and delivered by app, SMS, email or API.
Get started
Bring one month of your own receipts and card transactions, and we'll show you the capture rate on both sides instead of a slide deck.
