At a glance
QuickBooks is an accounting system rather than an expense platform, and receipt capture comes with it: forward or photograph a receipt and QuickBooks reads the merchant, date and total, then offers to match it to a bank transaction.
Best for
Businesses that have outgrown built-in capture because several people spend, policy matters and tax detail has to hold up.
Where it's stronger
Best for
Businesses whose receipt volume is small enough that the capture already included with QuickBooks still copes.
Where it's stronger
Every comparison on this site names what the other product does better. If we couldn't think of anything, we didn't publish the page.
Side by side
These are structural differences, not plan checkboxes. Capabilities change, so check the vendor's own documentation before deciding on any single row.
How the two products relate
This page compares receipt capture. QuickBooks remains the accounting system either way.
How a receipt gets in
How much of the receipt is kept
Spending rules and approvals
Corporate and virtual cards
Whether employees need a ledger login
What it costs on top of your ledger
None of this needs a big-bang cutover. Most teams run both tools for one cycle and compare capture rates before switching anyone off.
QuickBooks stays exactly where it is. Smartbills sits in front of it.
Turn on the two-way sync and map your accounts and tax codes one time.
Stop forwarding receipts into QuickBooks and let coded entries arrive instead.
Turn on approvals and card limits after a full cycle of entries has landed correctly.
FAQ
What people ask us before they sign up.
Keep comparing
The products people evaluate alongside QuickBooks.
Hubdoc moves documents into Xero and stops there. Smartbills adds digital receipts, expense policy, cards and payables around those documents.
Read the comparisonDext collects the receipts and invoices your accounting practice is sent. Smartbills gets the receipt from the merchant at the moment you pay.
Read the comparisonWorth a look if your payables team loses more time finding and coding invoices than paying them, and card receipts sit in another tool.
Read the comparisonEach product works on its own, and when you run two, the same record carries from the receipt to the ledger entry.
Accounting automation software that codes each transaction and posts the journal entry to your accounting software the day it happens.
Digital receipt software that turns every sale at your POS into an itemized electronic receipt, hosted online and delivered by app, SMS, email or API.
Capture receipts, categorize expenses and check policy compliance as expenses are submitted.
Get started
Bring one month of your own receipts and card transactions, and we'll show you the capture rate on both sides instead of a slide deck.
