Alternatives
Webexpenses alternatives
Webexpenses is expense management software from the UK and Australia, with offices in Oxfordshire and Queensland. Employees photograph or upload receipts in its app, which reads merchant, date, amount, currency and VAT or GST. It adds mileage tracking, up to six approval levels, expense cards, card reconciliation, invoice processing and a long list of accounting integrations, including QuickBooks, Xero, Sage and NetSuite. Plans start at £7.50 per active user a month.
Why people look
Why teams look for a Webexpenses alternative
The reasons that come up in evaluations. Whether they apply to you depends mostly on where your receipts come from.
The software is priced in pounds and written for VAT.
Smartbills is built for Canadian and US companies, with GST, HST and QST broken out on each receipt line.
Employees still photograph or upload every receipt.
Stores that use Smartbills send the itemized receipt with the transaction, and connected mailboxes cover emailed receipts.
Mileage has to follow CRA rates, not a UK allowance.
Smartbills calculates mileage from the trip at a flat rate or the CRA's tiered rate, set by finance.
The shortlist
6 alternatives to Webexpenses
The products teams shortlist against Webexpenses, each with what it's for. The order isn't a ranking, and the criteria are explained below.
- 01
Expensify
The expense report app most finance teams already know, set against Smartbills on where each receipt comes from before anyone files it.
Best forChoose Expensify if your team already runs on its expense reports and wants a familiar, well-supported report-and-approve workflow it won't have to relearn.
Compare it with Smartbills - 02
Rydoo
Travel and expense with serious per-diem depth. The comparison here is about the purchase receipts that aren't trips.
Best forChoose Rydoo if you have heavy international travel and complicated allowance rules. Its per-diem depth is something we don't try to match.
Compare it with Smartbills - 03
Emburse
The enterprise T&E group built from Certify and Chrome River. The question here is whether you need an expense report at all.
Best forChoose Emburse if you have established T&E processes, complex approval hierarchies and a footprint that would be expensive to unwind.
Compare it with Smartbills - 04
Ramp
A corporate card program with spend management built around it. The comparison turns on what a card feed can and can't tell you.
Best forChoose Ramp if you're consolidating US card spend onto one program and the rebate, the controls and the card itself are where you see the value.
Compare it with Smartbills - 05
Brex
Cards and business banking for US companies. This comparison is about the purchase document behind each card charge.
Best forChoose Brex if you're a venture-backed or enterprise US company that wants cards, banking, treasury and spend controls from one vendor.
Compare it with Smartbills - 06
SAP Concur
The long-time enterprise T&E standard, set against Smartbills on setup time and on where the receipt comes from.
Best forChoose SAP Concur if you run managed travel, have complex global policy across many entities, and have the internal resources to configure and maintain it.
Compare it with Smartbills
Disclosure
And Smartbills, which is ours
Slipping our own product into a roundup without saying so is exactly what makes these pages worthless, so to be clear, this one is ours.
Smartbills
Best for: Canadian and US companies that want receipts from merchants and mailboxes, with GST, HST and QST split out on each line.
Smartbills vs WebexpensesHow this list was put together
These are the products that come up in the same evaluations as Webexpenses, drawn from what prospects actually shortlist against it and from the rest of its category. The order is editorial rather than a ranking, because we don't run benchmarks on products we don't operate, and a scored table written by a vendor about its competitors isn't evidence. Each entry links to a full comparison with claims specific enough to check.
FAQ
Frequently asked questions
What people ask us before they sign up.
Get started
Comparing Webexpenses with something else?
Bring one month of your own receipts and card transactions. The number that settles it is the share of transactions that ended up with an itemized document attached, and you can measure that in one cycle.