At a glance
Webexpenses is expense management software from the UK and Australia, with offices in Oxfordshire and Queensland. Employees photograph or upload receipts in its app, which reads merchant, date, amount, currency and VAT or GST. It adds mileage tracking, up to six approval levels, expense cards, card reconciliation, invoice processing and a long list of accounting integrations, including QuickBooks, Xero, Sage and NetSuite. Plans start at £7.50 per active user a month.
Best for
Canadian and US companies that want receipts from merchants and mailboxes, with GST, HST and QST split out on each line.
Where it's stronger
Best for
UK and Australian organizations that want per-user expense software with VAT reclaim, expense cards and integrations with many ERPs.
Where it's stronger
Every comparison on this site names what the other product does better. If we couldn't think of anything, we didn't publish the page.
Side by side
These are structural differences, not plan checkboxes. Capabilities change, so check the vendor's own documentation before deciding on any single row.
Receipt photo capture with OCR
Itemized receipts sent by the merchant
Receipts read from the mailbox
Sales tax read from the receipt
Mileage
Approvals
Expense cards with cashback
Accounting sync
Pricing
None of this needs a big-bang cutover. Most teams run both tools for one cycle and compare capture rates before switching anyone off.
Card feeds come in, emailed receipts are read on a schedule and merchant receipts arrive on their own.
Limits by category, amount, vendor and cost centre, routed to the right approver by amount.
Pick a flat rate or the CRA's tiered rate and save each employee's vehicles.
Approved expenses post to QuickBooks, Xero, Sage or NetSuite with the receipt attached.
FAQ
What people ask us before they sign up.
Keep comparing
The products people evaluate alongside Webexpenses.
The expense report app most finance teams already know, set against Smartbills on where each receipt comes from before anyone files it.
Read the comparisonTravel and expense with serious per-diem depth. The comparison here is about the purchase receipts that aren't trips.
Read the comparisonThe enterprise T&E group built from Certify and Chrome River. The question here is whether you need an expense report at all.
Read the comparisonEach product works on its own, and when you run two, the same record carries from the receipt to the ledger entry.
Capture receipts, categorize expenses and check policy compliance as expenses are submitted.
Expense report software that attaches the receipts for you, works out mileage, routes the approval and shows each employee when they'll be paid back.
Capture receipts with your iPhone or Android. Smartbills extracts merchant details, dates, line items and taxes.
Get started
Bring one month of your own receipts and card transactions, and we'll show you the capture rate on both sides instead of a slide deck.
