At a glance
Hubdoc, owned by Xero, sends bills and receipts into Xero or QuickBooks and is included with most Xero subscriptions. It is narrow on purpose: it moves documents and makes no attempt to control spending.
Best for
Businesses that need digital receipt capture, expense policy, cards and payables, and have outgrown document storage alone.
Where it's stronger
Best for
Xero users whose only need is getting bills and receipts into Xero at no extra cost.
Where it's stronger
Every comparison on this site names what the other product does better. If we couldn't think of anything, we didn't publish the page.
Side by side
These are structural differences, not plan checkboxes. Capabilities change, so check the vendor's own documentation before deciding on any single row.
What it costs
If the Xero bundle already covers what you need, Hubdoc is hard to beat on price.
Digital receipts issued by the merchant
Expense policy and approvals
Corporate and virtual cards
Supplier bills and payment runs
Applying customer payments to invoices
How closely it works with Xero
None of this needs a big-bang cutover. Most teams run both tools for one cycle and compare capture rates before switching anyone off.
If getting bills into Xero is truly all you need, keep Hubdoc and spend the budget elsewhere.
Smartbills syncs both ways with Xero, and you map categories and tax codes once.
Spend control is the gap Hubdoc leaves. Begin where you have none today.
Move supplier invoices and payment runs once capture runs reliably.
FAQ
What people ask us before they sign up.
Keep comparing
The products people evaluate alongside Hubdoc.
Dext collects the receipts and invoices your accounting practice is sent. Smartbills gets the receipt from the merchant at the moment you pay.
Read the comparisonKeeps QuickBooks as your ledger and replaces only its receipt capture, sending in itemized, policy-checked entries.
Read the comparisonShoeboxed digitizes the paper you've already collected. Smartbills gets receipts from the stores that send them. Less paper is printed.
Read the comparisonEach product works on its own, and when you run two, the same record carries from the receipt to the ledger entry.
Digital receipt software that turns every sale at your POS into an itemized electronic receipt, hosted online and delivered by app, SMS, email or API.
Accounts payable automation that reads each supplier invoice, codes it and matches it to the purchase order before anyone is asked to approve payment.
Capture receipts, categorize expenses and check policy compliance as expenses are submitted.
Get started
Bring one month of your own receipts and card transactions, and we'll show you the capture rate on both sides instead of a slide deck.
