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Alternatives

Hubdoc alternatives

Hubdoc, owned by Xero, sends bills and receipts into Xero or QuickBooks and is included with most Xero subscriptions. It is narrow on purpose: it moves documents and makes no attempt to control spending.

Why people look

Why teams look for a Hubdoc alternative

The reasons that come up in evaluations. Whether they apply to you depends mostly on where your receipts come from.

Documents get collected, but nothing stops the spending that should never have happened.

Rules, approvals and card limits apply before money leaves the account. The policy question comes up at the moment of purchase and month-end has less to argue about.

Employee receipts still depend on employees remembering to send them.

Stores that use Smartbills issue the digital receipt at payment and Smartbills matches it to the card transaction, with nothing for the employee to do.

We get a header and a total, and our accountant wants the tax broken out by line.

Network receipts carry the line detail the POS recorded, with GST, HST, QST and VAT broken out and no image to read.

The shortlist

6 alternatives to Hubdoc

The products teams shortlist against Hubdoc, each with what it's for. The order isn't a ranking, and the criteria are explained below.

  1. Dext

    Dext collects the receipts and invoices your accounting practice is sent. Smartbills gets the receipt from the merchant at the moment you pay.

    Best forAccounting practices collecting documents from many clients at once, who need client reminders and publishing built in.

    Compare it with Smartbills

  2. QuickBooks

    Keeps QuickBooks as your ledger and replaces only its receipt capture, sending in itemized, policy-checked entries.

    Best forBusinesses whose receipt volume is small enough that the capture already included with QuickBooks still copes.

    Compare it with Smartbills

  3. Shoeboxed

    Shoeboxed digitizes the paper you've already collected. Smartbills gets receipts from the stores that send them. Less paper is printed.

    Best forBusinesses sitting on a physical archive, or whose purchases still come with paper receipts.

    Compare it with Smartbills

  4. WellyBox

    WellyBox finds receipts in your email. Smartbills does that too, and also captures receipts for purchases you pay for by card in person.

    Best forSole proprietors who buy almost everything online and want years of email history pulled in at once.

    Compare it with Smartbills

  5. Veryfi

    Veryfi sells an extraction API to build a receipt workflow on. Smartbills is that workflow, already built.

    Best forEngineering teams building their own expense feature who need extraction delivered as a service.

    Compare it with Smartbills

  6. Klippa

    Klippa sells document AI plus a spend app built on it. Smartbills cuts out the reading step by getting digital receipts straight from the merchant.

    Best forEuropean organizations that want one supplier for extraction, document verification and expenses.

    Compare it with Smartbills

Disclosure

And Smartbills, which is ours

Slipping our own product into a roundup without saying so is exactly what makes these pages worthless, so to be clear, this one is ours.

Smartbills

Best for: Businesses that need digital receipt capture, expense policy, cards and payables, and have outgrown document storage alone.

Smartbills vs Hubdoc

How this list was put together

These are the products that come up in the same evaluations as Hubdoc, drawn from what prospects actually shortlist against it and from the rest of its category. The order is editorial rather than a ranking, because we don't run benchmarks on products we don't operate, and a scored table written by a vendor about its competitors isn't evidence. Each entry links to a full comparison with claims specific enough to check.

FAQ

Frequently asked questions

What people ask us before they sign up.

If document collection is all you need, you shouldn't. Smartbills is worth paying for when you want expense policy, corporate cards, approvals and payment runs, which Hubdoc does not attempt.

Technically yes, but two feeds into one ledger create duplicate bills. Pick one tool to own document capture.

Not quite as closely, since Hubdoc is a Xero product. Smartbills syncs both ways with Xero, covering bills, receipts, expenses and tax codes.

Get started

Comparing Hubdoc with something else?

Bring one month of your own receipts and card transactions. The number that settles it is the share of transactions that ended up with an itemized document attached, and you can measure that in one cycle.

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