At a glance
Expensya, now part of Medius, is expense management software with a mobile app for iOS and Android that reads receipt photos with its OCR+ technology (amount, date, merchant, currency, VAT) in more than 70 languages. It calculates mileage with Google Maps, handles approvals in the app, offers payment cards powered by Adyen in European currencies and integrates with ERPs such as SAP, Sage, Microsoft Dynamics, Oracle JD Edwards, PeopleSoft and Cegid. Pricing is quoted by sales.
Best for
Canadian and US companies that want receipts from merchants and mailboxes, Canadian sales tax per line, and QuickBooks, Xero, Sage or NetSuite.
Where it's stronger
Best for
Multinationals in Europe that need expense reports in many languages and countries, VAT recovery and an integration with a European or enterprise ERP.
Where it's stronger
Every comparison on this site names what the other product does better. If we couldn't think of anything, we didn't publish the page.
Side by side
These are structural differences, not plan checkboxes. Capabilities change, so check the vendor's own documentation before deciding on any single row.
Receipt photo capture with OCR
Itemized receipts sent by the merchant
Receipts read from the mailbox
Sales tax read from the receipt
Mileage
Payment cards
Accounting sync
None of this needs a big-bang cutover. Most teams run both tools for one cycle and compare capture rates before switching anyone off.
Card feeds come in, emailed receipts are read on a schedule and merchant receipts arrive on their own.
Limits by category, amount, vendor and cost centre, with approvers by amount.
Choose a flat rate or the CRA's tiered rate, and save each employee's vehicles.
Approved expenses post to QuickBooks, Xero, Sage or NetSuite with the receipt attached.
FAQ
What people ask us before they sign up.
Keep comparing
The products people evaluate alongside Expensya.
The long-time enterprise T&E standard, set against Smartbills on setup time and on where the receipt comes from.
Read the comparisonTravel and expense with serious per-diem depth. The comparison here is about the purchase receipts that aren't trips.
Read the comparisonAI-first enterprise spend management, now part of TravelPerk. The question is whether the document needs reading at all.
Read the comparisonEach product works on its own, and when you run two, the same record carries from the receipt to the ledger entry.
Capture receipts, categorize expenses and check policy compliance as expenses are submitted.
Expense report software that attaches the receipts for you, works out mileage, routes the approval and shows each employee when they'll be paid back.
Capture receipts with your iPhone or Android. Smartbills extracts merchant details, dates, line items and taxes.
Get started
Bring one month of your own receipts and card transactions, and we'll show you the capture rate on both sides instead of a slide deck.
