See what manual expense work costs each month
Enter how many expense reports and supplier bills you handle and how long each one takes. You'll see the hours and late fees, with every assumption on screen to change.
How the estimate works
Volume × time × cost
Items each month, times the minutes each one takes, times what an hour costs you. Then the late fees you stop paying.
Estimate your savings
Expense reports
Supplier bills
Cost of time
Assumptions
Estimated annual saving
Total annual saving
12.816 US$
≈ 33 working days
Where the time goes today
Deliberately not counted
Card rewards, negotiated vendor discounts and headcount reduction are left out. They depend on facts we don't have, and adding them would make the number bigger without making it more accurate.
How to work out what automation is worth
Nearly all of the saving from automating expenses and bills is time, which is volume multiplied by minutes multiplied by what an hour costs. The rest is the late-payment penalties you stop paying.
Count your real volumes
Count expense reports and supplier bills per month. Pull a real month out of your accounting system instead of estimating, because the number people guess is almost always too low.
Time the work honestly
Count the minutes per document from start to finish: collecting, coding, submitting, reviewing, approving and paying. Include the chasing, since that's where much of the time actually goes.
Use a loaded hourly cost
Take salary plus benefits and overhead, then divide by hours worked. A salary-only figure understates what the work costs by roughly a third.
Adjust the assumptions
Automation removes the keying and the chasing, but people still make the judgement calls. The 70% default is deliberately conservative. Change it if you know your own exception rate.
Preguntas frecuentes
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See it on your own numbers
This estimate shows what the manual work costs you today. A demo shows what the same month looks like once most of that work is automated.