Sweden
Posted to the books your accountant uses
Coded expenses post to Xero, QuickBooks Online, Sage or NetSuite with the receipt attached and the VAT in its own account. If your accountant works in Fortnox or Visma, expenses export to Excel or CSV.
Smartbills takes the VAT from each receipt line, at 25%, 12% or 6%, and keeps business meals categorized for the deduction limit.
VAT read from the receipt, line by line
Every line keeps the rate it was charged, 25%, 12% or 6%, with the supplier's VAT number when the receipt shows it. The input VAT is built from the receipts, and entertainment is set apart for its limit.
- VAT kept per line at 25%, 12% and 6%
- Takeaway and dining in recorded at their own rates
- Representation set apart
Receipts that arrive on their own
Receipts that arrive by email are pulled from a connected Gmail, Outlook or Zoho mailbox, and merchants on the Smartbills network send the itemized receipt at checkout. The month doesn't end with a receipt hunt, and nobody photographs a crumpled receipt on the way home.
- Emailed receipts and invoices pulled from the mailbox
- Digital receipts from merchants on the network
- Matched to the card or bank line when it clears
Why teams switch
The tax is on the receipt, not the card statement.
Food VAT changed in April and our receipts now carry 6% and 12% for the same lunch.
VAT comes from each line of the receipt, so takeaway and dining in are recorded at the rates they were charged.
Entertainment VAT is claimed in full, then cut back at year end.
Each line keeps its category. Representation is set apart for the per-person limit.
Receipts come back as photos weeks after the trip to Göteborg.
Receipts and invoices arrive from the mailbox and the merchant as purchases happen.
Before and after
What changes on a Swedish receipt.
Since April 2026 the same lunch can carry 6% and 12% VAT, and entertainment VAT has a limit. Old rates and full claims are the usual mistakes.
| Capability | Card statement and photos | With Smartbills |
|---|---|---|
| VAT on food since April 2026 | 12%, as before | 6% or 12%, as charged |
| Entertainment VAT | Claimed in full | Set apart for the limit |
| Supplier VAT number | Only if someone kept the paper | Kept with the receipt |
| Getting receipts in | Photos at month end | From the mailbox or the merchant |
Integrations
Works with the tools you already use.
Your accounting software, bank feeds and card program, with data syncing in both directions.
- QuickBooks
- Xero
- Sage
- FreshBooks
- Wave
- MYOB
- Zoho Books
- NetSuite
- SAP
- Oracle
- Dynamics 365
- Square
- Shopify
- Clover
- Toast
- Lightspeed
- WooCommerce
- Stripe
- PayPal
- Adyen
- Wise
- Plaid
- Chase
- Bank of America
- Wells Fargo
- RBC
- TD
- BMO
- Scotiabank
- Desjardins
- Brex
- Ramp
- Float
- Mercury
- Gusto
- ADP
- Deel
- Rippling
- Google Drive
- Dropbox
- OneDrive
- Box
- Gmail
- Outlook
- Google Analytics
- Snowflake
- Looker
- Databricks
- Google Cloud
- Metabase
- Slack
- Microsoft Teams
- Notion
- Zapier
- Airtable
- Salesforce
- HubSpot
The products that do the work.
Each product works on its own, and when you run two, the same record carries from the receipt to the ledger entry.
Expense management
Capture receipts, categorize expenses and check policy compliance as expenses are submitted.
Expense reports
Expense report software that attaches the receipts for you, works out mileage, routes the approval and shows each employee when they'll be paid back.
Email receipt capture
Connect Gmail, Outlook, Zoho Mail or IMAP. Automatically collect receipts and invoices from the folders you choose, including Archive and Spam.
Accounting automation
Accounting automation software that codes each transaction and posts the journal entry to your accounting software the day it happens.
FAQ
Frequently asked questions
What people ask us before they sign up.
25% standard rate, 12% on items such as restaurant meals and hotel stays, and 6% on items such as books and passenger transport. From April 1, 2026 to December 31, 2027, food bought in shops or as takeaway carries 6% instead of 12%, while food eaten in restaurants stays at 12%.
Only partly. For representation meals, VAT is deductible on a capped amount per person and occasion, not on the whole bill. Smartbills keeps each purchase categorized so those lines are ready for the limit.
No. Norway is outside the EU, and VAT charged there can only be recovered through Norway's own refund scheme, if at all. Smartbills keeps foreign receipts apart.
Xero, QuickBooks Online, Sage and NetSuite, with two-way sync. If your accountant works in Fortnox, Visma or other software, coded expenses export to Excel or CSV.
Yes. You invite your accountant with their own access, and a firm that manages many clients sees them all from one login, entities included.
Your data is stored in Canada, which the European Union recognizes as providing adequate data protection, and we don't sell it. Access is limited to the people you invite.
Get started
See a month of Swedish receipts at the new rates.
Connect a mailbox and a card. Food lines come in at 6% or 12% as charged, and entertainment VAT is set apart for the limit.