Spain
Posted to the books your accountant uses
Coded expenses post to Xero, QuickBooks Online, Sage or NetSuite with the receipt attached and the IVA in its own account. If your accountant works in other software, expenses export to Excel or CSV.
Smartbills takes the IVA from each receipt line, at 21%, 10% or 4%, keeps the supplier's details and posts the result to the books.
IVA read from the receipt, rate by rate
Every line keeps the rate it was charged, with the supplier's tax ID when the receipt shows it. The deductible IVA is built from the receipts rather than a share of the total.
- IVA kept per line at 21%, 10% and 4%
- Supplier tax ID kept with the receipt
- Client hospitality set apart from deductible spend
Receipts that arrive on their own
Receipts that arrive by email are pulled from a connected Gmail, Outlook or Zoho mailbox, and merchants on the Smartbills network send the itemized receipt at checkout. The month doesn't end with a receipt hunt, and nobody photographs a crumpled receipt on the train.
- Emailed receipts and invoices pulled from the mailbox
- Digital receipts from merchants on the network
- Matched to the card or bank line when it clears
Why teams switch
The tax is on the receipt, not the card statement.
We deduct IVA as a share of every total, and receipts never carry just one rate.
IVA comes from each line of the receipt, so 21%, 10% and 4% lines are recorded as charged.
Half our receipts are tickets without our tax ID, so the IVA can't be deducted.
Receipts and invoices arrive from the mailbox with the supplier's details. The ones that need a full invoice are easy to spot.
Client meals end up in the deduction, then get reversed.
Each line keeps its category. Gifts and hospitality for clients are set apart before the return.
Before and after
What changes on a Spanish receipt.
Spanish receipts rarely carry a single IVA rate, and a simplified invoice without your tax ID won't support a deduction.
| Capability | Card statement and photos | With Smartbills |
|---|---|---|
| IVA on the purchase | A share of the total | The IVA each line was charged |
| Simplified invoices | Deducted without the buyer's tax ID | Kept with the supplier's details |
| Supplier tax ID | Only if someone kept the paper | Kept with the receipt |
| Getting receipts in | Photos at month end | From the mailbox or the merchant |
Integrations
Works with the tools you already use.
Your accounting software, bank feeds and card program, with data syncing in both directions.
- QuickBooks
- Xero
- Sage
- FreshBooks
- Wave
- MYOB
- Zoho Books
- NetSuite
- SAP
- Oracle
- Dynamics 365
- Square
- Shopify
- Clover
- Toast
- Lightspeed
- WooCommerce
- Stripe
- PayPal
- Adyen
- Wise
- Plaid
- Chase
- Bank of America
- Wells Fargo
- RBC
- TD
- BMO
- Scotiabank
- Desjardins
- Brex
- Ramp
- Float
- Mercury
- Gusto
- ADP
- Deel
- Rippling
- Google Drive
- Dropbox
- OneDrive
- Box
- Gmail
- Outlook
- Google Analytics
- Snowflake
- Looker
- Databricks
- Google Cloud
- Metabase
- Slack
- Microsoft Teams
- Notion
- Zapier
- Airtable
- Salesforce
- HubSpot
The products that do the work.
Each product works on its own, and when you run two, the same record carries from the receipt to the ledger entry.
Expense management
Capture receipts, categorize expenses and check policy compliance as expenses are submitted.
Expense reports
Expense report software that attaches the receipts for you, works out mileage, routes the approval and shows each employee when they'll be paid back.
Email receipt capture
Connect Gmail, Outlook, Zoho Mail or IMAP. Automatically collect receipts and invoices from the folders you choose, including Archive and Spam.
Accounting automation
Accounting automation software that codes each transaction and posts the journal entry to your accounting software the day it happens.
FAQ
Frequently asked questions
What people ask us before they sign up.
21% standard rate, 10% on items such as restaurant and hotel services, and 4% on essentials such as bread, milk, books and many medicines. The Canary Islands, Ceuta and Melilla use their own taxes instead.
A plain ticket usually isn't enough. A simplified invoice supports a deduction when it shows your company's tax ID and address and the tax charged separately. Otherwise you need a full invoice from the supplier.
Generally no. IVA on gifts and hospitality offered to clients, employees or third parties is not deductible. Smartbills keeps each purchase categorized so those lines are set apart.
Xero, QuickBooks Online, Sage and NetSuite, with two-way sync. If your accountant works in other software, coded expenses export to Excel or CSV.
Yes. You invite your accountant with their own access, and a firm that manages many clients sees them all from one login, entities included.
Your data is stored in Canada, which the European Union recognizes as providing adequate data protection, and we don't sell it. Access is limited to the people you invite.
Get started
Try it on a month of Spanish receipts.
Connect a mailbox and a card. IVA comes in from each line, with the supplier's details kept for every simplified invoice.