Smartbills keeps each receipt, its VAT and its category together, zero-rated lines included.
Every line keeps the VAT it was charged, with the supplier's VAT number when the receipt shows it. Zero-rated lines carry nothing to claim, and entertainment, where input tax is denied, is set apart from claimable spend.
Receipts that arrive by email are pulled from a connected Gmail, Outlook or Zoho mailbox, and merchants on the Smartbills network send the itemized receipt at checkout. The month doesn't end with a receipt hunt, and nobody photographs a crumpled receipt on the way home.
Coded expenses post to Xero, QuickBooks Online, Sage or NetSuite with the receipt attached and the VAT in its own account, ready for your VAT201. If your accountant works in other software, expenses export to Excel or CSV.
Why teams switch
Client lunches end up in our input tax, and SARS denies it.
Each line keeps its category. Entertainment is set apart before the return.
Purchases over R5,000 need a full tax invoice with our details, and we only have the till slip.
The tax invoice arrives from the mailbox and is attached to the expense.
We claim 15% of every grocery total, and half the lines are zero-rated.
VAT comes from each line of the receipt. Zero-rated items are counted as charged.
Before and after
SARS denies input tax on entertainment and wants a full tax invoice above R5,000. Card totals hide both.
| Capability | Card statement and photos | With Smartbills |
|---|---|---|
| Entertainment input tax | Claimed by mistake | Set apart |
| Purchases over R5,000 | A till slip | The full tax invoice |
| Zero-rated groceries | Taxed at 15% anyway | Counted as charged |
| Getting receipts in | Photos at month end | From the mailbox or the merchant |
Integrations
Your accounting software, bank feeds and card program, with data syncing in both directions.
Each product works on its own, and when you run two, the same record carries from the receipt to the ledger entry.
Capture receipts, categorize expenses and check policy compliance as expenses are submitted.
Expense report software that attaches the receipts for you, works out mileage, routes the approval and shows each employee when they'll be paid back.
Connect Gmail, Outlook, Zoho Mail or IMAP. Automatically collect receipts and invoices from the folders you choose, including Archive and Spam.
Accounting automation software that codes each transaction and posts the journal entry to your accounting software the day it happens.
FAQ
What people ask us before they sign up.
Get started
Connect a mailbox and a card. Entertainment is set apart from input tax, and purchases over R5,000 arrive with the full tax invoice.
South Africa
