Smartbills keeps each receipt, its GST and its category together, with blocked expenses kept apart from what you can claim.
Every receipt keeps its 9% GST and the supplier's GST registration number, and each line keeps its category. Disallowed expenses, such as club memberships and medical costs, are set apart from claimable spend.
Receipts that arrive by email are pulled from a connected Gmail, Outlook or Zoho mailbox, and merchants on the Smartbills network send the itemized receipt at checkout. The month doesn't end with a receipt hunt, and nobody photographs a crumpled receipt on the way home.
Coded expenses post to Xero, QuickBooks Online, Sage or NetSuite with the receipt attached and the GST in its own account, ready for your GST return. If your accountant works in other software, expenses export to Excel or CSV.
Why teams switch
Receipts over S$1,000 need a full tax invoice, and we only kept the register receipt.
The invoice arrives from the mailbox and is attached to the expense with the supplier's GST number.
Club fees and staff medical bills end up in the GST claim.
Each line keeps its category, so disallowed expenses are set apart before the return.
Receipts from trips to Kuala Lumpur and Jakarta come back mixed in.
Foreign receipts keep their own country and tax, apart from Singapore input tax.
Before and after
Above S$1,000, IRAS expects a full tax invoice, and club and medical expenses aren't claimable. A register receipt covers neither.
| Capability | Card statement and photos | With Smartbills |
|---|---|---|
| Receipts over S$1,000 | A register receipt | The full tax invoice |
| Club and medical expenses | Claimed by mistake | Set apart as disallowed |
| Supplier GST number | Only if someone kept the paper | Kept with the receipt |
| Getting receipts in | Photos at month end | From the mailbox or the merchant |
Integrations
Your accounting software, bank feeds and card program, with data syncing in both directions.
Each product works on its own, and when you run two, the same record carries from the receipt to the ledger entry.
Capture receipts, categorize expenses and check policy compliance as expenses are submitted.
Expense report software that attaches the receipts for you, works out mileage, routes the approval and shows each employee when they'll be paid back.
Connect Gmail, Outlook, Zoho Mail or IMAP. Automatically collect receipts and invoices from the folders you choose, including Archive and Spam.
Accounting automation software that codes each transaction and posts the journal entry to your accounting software the day it happens.
FAQ
What people ask us before they sign up.
Get started
Connect a mailbox and a card. Large purchases arrive with the full tax invoice, and disallowed expenses are set apart before the return.
Singapore
