Smartbills keeps each receipt, its GST and the supplier's GST number together and posts the result to the books.
Each receipt keeps its 15% GST and the supplier's GST number, name, date and description, which is what taxable supply information requires above $200. Above $1,000, the invoice also has to show your business details, and it's kept on file with the expense.
Receipts that arrive by email are pulled from a connected Gmail, Outlook or Zoho mailbox, and merchants on the Smartbills network send the itemized receipt at checkout. The month doesn't end with a receipt hunt, and nobody photographs a crumpled receipt on the train.
Coded expenses post to Xero, QuickBooks Online or NetSuite with the receipt attached and the GST in its own account, ready for your GST return. If your accountant works in other software, expenses export to Excel or CSV.
Why teams switch
Receipts over $200 need the supplier's GST number, and our card statement doesn't have it.
The receipt comes from the mailbox or the merchant with the supplier's GST number attached.
Client entertainment gets a full GST claim, then an adjustment at year end.
Each line keeps its category, so entertainment is set apart for the 50% adjustment.
Receipts come back as photos weeks after the trip to Wellington.
Receipts and invoices arrive from the mailbox and the merchant as purchases happen.
Before and after
Over $200, Inland Revenue wants the supplier's GST number, and only half of entertainment GST is claimable. A card line shows neither.
| Capability | Card statement and photos | With Smartbills |
|---|---|---|
| Receipts over $200 | A card statement line | Receipt with the supplier's GST number |
| Entertainment GST | Claimed in full | Set apart for the 50% adjustment |
| Purchases over $1,000 | Missing buyer details | Invoice with your details on file |
| Getting receipts in | Photos at month end | From the mailbox or the merchant |
Integrations
Your accounting software, bank feeds and card program, with data syncing in both directions.
Each product works on its own, and when you run two, the same record carries from the receipt to the ledger entry.
Capture receipts, categorize expenses and check policy compliance as expenses are submitted.
Expense report software that attaches the receipts for you, works out mileage, routes the approval and shows each employee when they'll be paid back.
Connect Gmail, Outlook, Zoho Mail or IMAP. Automatically collect receipts and invoices from the folders you choose, including Archive and Spam.
Accounting automation software that codes each transaction and posts the journal entry to your accounting software the day it happens.
FAQ
What people ask us before they sign up.
Get started
Connect a mailbox and a card. Receipts over $200 arrive with the supplier's GST number, and entertainment GST is set apart for the 50% adjustment.
New Zealand
