Luxembourg
Posted to the books your accountant uses
Coded expenses post to Xero, QuickBooks Online, Sage or NetSuite with the receipt attached and the VAT in its own account. If your accountant works in other software, expenses export to Excel or CSV.
Smartbills takes the VAT from each receipt line and keeps Belgian, French and German receipts apart from your Luxembourg return.
VAT read from the receipt, line by line
Every line keeps the rate it was charged, 17%, 14%, 8% or 3%, with the supplier's VAT number when the receipt shows it. Foreign receipts keep their own country's VAT, apart from what you deduct in Luxembourg.
- VAT kept per line at 17%, 14%, 8% and 3%
- Foreign VAT kept apart from Luxembourg input VAT
- Supplier VAT number kept with the receipt
Receipts that arrive on their own
Receipts that arrive by email are pulled from a connected Gmail, Outlook or Zoho mailbox, and merchants on the Smartbills network send the itemized receipt at checkout. The month doesn't end with a receipt hunt, and nobody photographs a crumpled receipt on the train.
- Emailed receipts and invoices pulled from the mailbox
- Digital receipts from merchants on the network
- Matched to the card or bank line when it clears
Why teams switch
The tax is on the receipt, not the card statement.
Receipts from Metz, Arlon and Trier end up in our Luxembourg VAT return.
Foreign receipts keep their own country and rate, separate from Luxembourg input VAT.
Restaurant bills carry 3% on food and 17% on wine, and we book one rate.
VAT comes from each line of the receipt, so each rate is recorded as charged.
Our team works in French, German, Luxembourgish and English.
Each person uses the app in French or English, and receipts are kept in the language they were issued in.
Before and after
What changes on a Luxembourg receipt.
Luxembourg taxes food at 3% and drinks at 17%, and plenty of receipts come from across the border. Neither fits one rate on the total.
| Capability | Card statement and photos | With Smartbills |
|---|---|---|
| VAT on a restaurant bill | One rate on the total | 3% on food, 17% on drinks |
| Receipts from neighbouring countries | Mixed into the return | Kept apart |
| Supplier VAT number | Only if someone kept the paper | Kept with the receipt |
| Getting receipts in | Photos at month end | From the mailbox or the merchant |
Integrations
Works with the tools you already use.
Your accounting software, bank feeds and card program, with data syncing in both directions.
- QuickBooks
- Xero
- Sage
- FreshBooks
- Wave
- MYOB
- Zoho Books
- NetSuite
- SAP
- Oracle
- Dynamics 365
- Square
- Shopify
- Clover
- Toast
- Lightspeed
- WooCommerce
- Stripe
- PayPal
- Adyen
- Wise
- Plaid
- Chase
- Bank of America
- Wells Fargo
- RBC
- TD
- BMO
- Scotiabank
- Desjardins
- Brex
- Ramp
- Float
- Mercury
- Gusto
- ADP
- Deel
- Rippling
- Google Drive
- Dropbox
- OneDrive
- Box
- Gmail
- Outlook
- Google Analytics
- Snowflake
- Looker
- Databricks
- Google Cloud
- Metabase
- Slack
- Microsoft Teams
- Notion
- Zapier
- Airtable
- Salesforce
- HubSpot
The products that do the work.
Each product works on its own, and when you run two, the same record carries from the receipt to the ledger entry.
Expense management
Capture receipts, categorize expenses and check policy compliance as expenses are submitted.
Expense reports
Expense report software that attaches the receipts for you, works out mileage, routes the approval and shows each employee when they'll be paid back.
Email receipt capture
Connect Gmail, Outlook, Zoho Mail or IMAP. Automatically collect receipts and invoices from the folders you choose, including Archive and Spam.
Accounting automation
Accounting automation software that codes each transaction and posts the journal entry to your accounting software the day it happens.
FAQ
Frequently asked questions
What people ask us before they sign up.
17% standard rate, 14% intermediate rate, 8% reduced rate, and 3% super-reduced rate on items such as food, restaurant meals, hotel stays, medicines and books. Alcoholic drinks in restaurants carry the standard rate.
No. VAT charged in another EU country can only be recovered through that country's refund procedure, not on the Luxembourg return. Smartbills keeps foreign receipts apart so they aren't mixed in.
Yes. The app, the dashboard, the receipts and the reports all work in French and in English, and each person chooses their language.
Xero, QuickBooks Online, Sage and NetSuite, with two-way sync. If your accountant works in other software, coded expenses export to Excel or CSV.
Yes. You invite your accountant with their own access, and a firm that manages many clients sees them all from one login, entities included.
Your data is stored in Canada, which the European Union recognizes as providing adequate data protection, and we don't sell it. Access is limited to the people you invite.
Get started
Sort a month of Luxembourg receipts.
Connect a mailbox and a card. Each line comes in at its own rate, and receipts from France, Belgium and Germany stay out of the Luxembourg return.