Smartbills captures each fuel and parts purchase at the pump or the counter and ties it to the driver and the truck.
Every cost tied to a driver and a unit
Fuel, tolls and repairs are each recorded against the driver and the vehicle. Cost per unit and per route is measured directly, not estimated by dividing a total by fleet size.
- Fuel card transactions matched to their receipts
- Driver and unit recorded on every capture
- Cost by truck, route or terminal
Per diems and mileage paid with everything else
Daily allowances and distance are captured alongside expenses and paid together, at the rates you set.
- Per diem at your rates, every trip
- Mileage logged to the truck that drove it
- Paid out on the same run as expenses
Why teams switch
A fuel line on the statement says nothing about the truck.
Fuel shows up as one line on the card statement and one number in the books. We can't tell a thirsty truck from a long route.
Fuel card transactions are captured against the driver and the unit that used them. Cost per truck and per route becomes a number you can act on.
Drivers hand in expenses days after the trip, from memory and a handful of crumpled receipts.
The driver captures the expense at the counter in a few seconds and codes it to the unit on the spot. The claim is done before the truck rolls again.
Per diems and mileage get worked out on a spreadsheet at the end of every pay period.
Both are captured with the rest of the trip's costs and reimbursed in the same run at the rates you set, and nobody rebuilds them by hand.
The products that do the work.
Each product works on its own, and when you run two, the same record carries from the receipt to the ledger entry.
Expense management
Capture receipts, categorize expenses and check policy compliance as expenses are submitted.
Digital receipts
Digital receipt software that turns every sale at your POS into an itemized electronic receipt, hosted online and delivered by app, SMS, email or API.
Accounts payable
Accounts payable automation that reads each supplier invoice, codes it and matches it to the purchase order before anyone is asked to approve payment.
FAQ
Frequently asked questions
What people ask us before they sign up.
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See what each truck actually costs you
Capture one week of fuel and per diems against each unit and compare it with your monthly totals.