Sweden
Posted to the books your accountant uses
Coded expenses post to Xero, QuickBooks Online, Sage or NetSuite with the receipt attached and the VAT in its own account. If your accountant works in Fortnox or Visma, expenses export to Excel or CSV.
Smartbills takes the VAT from each receipt line, at 25%, 12% or 6%, and keeps business meals categorized for the deduction limit.
VAT read from the receipt, line by line
Every line keeps the rate it was charged, 25%, 12% or 6%, with the supplier's VAT number when the receipt shows it. The input VAT is built from the receipts, and entertainment is set apart for its limit.
- VAT kept per line at 25%, 12% and 6%
- Takeaway and dining in recorded at their own rates
- Representation set apart
Receipts that arrive on their own
Receipts that arrive by email are pulled from a connected Gmail, Outlook or Zoho mailbox, and merchants on the Smartbills network send the itemized receipt at checkout. The month doesn't end with a receipt hunt, and nobody photographs a crumpled receipt on the way home.
- Emailed receipts and invoices pulled from the mailbox
- Digital receipts from merchants on the network
- Matched to the card or bank line when it clears
Por qué cambian los equipos
El impuesto está en el recibo, no en el estado de cuenta.
Food VAT changed in April and our receipts now carry 6% and 12% for the same lunch.
VAT comes from each line of the receipt, so takeaway and dining in are recorded at the rates they were charged.
Entertainment VAT is claimed in full, then cut back at year end.
Each line keeps its category. Representation is set apart for the per-person limit.
Receipts come back as photos weeks after the trip to Göteborg.
Receipts and invoices arrive from the mailbox and the merchant as purchases happen.
Before and after
What changes on a Swedish receipt.
Since April 2026 the same lunch can carry 6% and 12% VAT, and entertainment VAT has a limit. Old rates and full claims are the usual mistakes.
| Capability | Card statement and photos | With Smartbills |
|---|---|---|
| VAT on food since April 2026 | 12%, as before | 6% or 12%, as charged |
| Entertainment VAT | Claimed in full | Set apart for the limit |
| Supplier VAT number | Only if someone kept the paper | Kept with the receipt |
| Getting receipts in | Photos at month end | From the mailbox or the merchant |
Integraciones
Funciona con las herramientas que ya usa.
Su software contable, sus cuentas bancarias y su programa de tarjetas, con los datos sincronizados en ambos sentidos.
- QuickBooks
- Xero
- Sage
- FreshBooks
- Wave
- MYOB
- Zoho Books
- NetSuite
- SAP
- Oracle
- Dynamics 365
- Square
- Shopify
- Clover
- Toast
- Lightspeed Retail
- WooCommerce
- Stripe
- PayPal
- Adyen
- Wise
- Plaid
- Chase
- Bank of America
- Wells Fargo
- RBC
- TD
- BMO
- Scotiabank
- Desjardins
- Brex
- Ramp
- Float
- Mercury
- Gusto
- ADP
- Deel
- Rippling
- Google Drive
- Dropbox
- OneDrive
- Box
- Gmail
- Outlook
- Google Analytics
- Snowflake
- Looker
- Databricks
- Google Cloud
- Metabase
- Slack
- Microsoft Teams
- Notion
- Zapier
- Airtable
- Salesforce
- HubSpot
Los productos que hacen el trabajo.
Cada producto funciona solo, y cuando usa dos, el mismo registro va del recibo al asiento contable.
Gestión de gastos
Capture recibos, clasifique los gastos y revise que cumplan la política en cuanto se envían.
Comprobación de gastos
Software de informes de gastos que adjunta los recibos por usted, calcula el kilometraje, enruta la aprobación y muestra a cada empleado cuándo se le reembolsa.
Captura de recibos por correo
Conecte Gmail, Outlook, Zoho Mail o IMAP. Los recibos y facturas de las carpetas que elija se reúnen solos, incluidas Archivo y Spam.
Accounting automation
Accounting automation software that codes each transaction and posts the journal entry to your accounting software the day it happens.
FAQ
Preguntas frecuentes
Lo que nos preguntan antes de registrarse.
25% standard rate, 12% on items such as restaurant meals and hotel stays, and 6% on items such as books and passenger transport. From April 1, 2026 to December 31, 2027, food bought in shops or as takeaway carries 6% instead of 12%, while food eaten in restaurants stays at 12%.
Only partly. For representation meals, VAT is deductible on a capped amount per person and occasion, not on the whole bill. Smartbills keeps each purchase categorized so those lines are ready for the limit.
No. Norway is outside the EU, and VAT charged there can only be recovered through Norway's own refund scheme, if at all. Smartbills keeps foreign receipts apart.
Xero, QuickBooks Online, Sage and NetSuite, with two-way sync. If your accountant works in Fortnox, Visma or other software, coded expenses export to Excel or CSV.
Yes. You invite your accountant with their own access, and a firm that manages many clients sees them all from one login, entities included.
Your data is stored in Canada, which the European Union recognizes as providing adequate data protection, and we don't sell it. Access is limited to the people you invite.
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See a month of Swedish receipts at the new rates.
Connect a mailbox and a card. Food lines come in at 6% or 12% as charged, and entertainment VAT is set apart for the limit.