Ireland
Posted to the books your accountant uses
Coded expenses post to Xero, QuickBooks Online, Sage or NetSuite with the receipt attached and the VAT in its own account. If your accountant works in other software, expenses export to Excel or CSV.
Smartbills takes the VAT from each receipt line and keeps food, drink and hotel spend categorized apart from what you can reclaim.
VAT read from the receipt, blocked VAT set apart
Every line keeps the rate it was charged, 23%, 13.5%, 9% or 0%, with the supplier's VAT number when the receipt shows it. Food, drink, accommodation and entertainment, where VAT is generally blocked, are set apart from reclaimable spend.
- VAT kept per line at every rate
- Blocked categories set apart
- Supplier VAT number kept with the receipt
Receipts that arrive on their own
Receipts that arrive by email are pulled from a connected Gmail, Outlook or Zoho mailbox, and merchants on the Smartbills network send the itemized receipt at checkout. The month doesn't end with a receipt hunt, and nobody photographs a crumpled receipt on the train.
- Emailed receipts and invoices pulled from the mailbox
- Digital receipts from merchants on the network
- Matched to the card or bank line when it clears
Por qué cambian los equipos
El impuesto está en el recibo, no en el estado de cuenta.
Hotel and restaurant VAT keeps ending up in our reclaim, then comes back out.
Each line keeps its category, so blocked food, drink and accommodation VAT is set apart before the return.
Restaurant bills changed rate in July and our bookkeeping still assumes 13.5%.
VAT comes from each line of the receipt. Each rate is recorded as charged.
Receipts from a week in London come back with UK VAT mixed in.
Foreign receipts keep their own country and rate, apart from Irish input VAT.
Before and after
What changes on an Irish receipt.
Hotel and restaurant VAT is blocked from reclaim, and food service moved to 9% in July 2026. Both slip through when the claim starts from card totals.
| Capability | Card statement and photos | With Smartbills |
|---|---|---|
| Hotel and restaurant VAT | Reclaimed by mistake | Set apart as blocked |
| Food service since July 2026 | Still at 13.5% | 9%, as charged |
| Supplier VAT number | Only if someone kept the paper | Kept with the receipt |
| Getting receipts in | Photos at month end | From the mailbox or the merchant |
Integraciones
Funciona con las herramientas que ya usa.
Su software contable, sus cuentas bancarias y su programa de tarjetas, con los datos sincronizados en ambos sentidos.
- QuickBooks
- Xero
- Sage
- FreshBooks
- Wave
- MYOB
- Zoho Books
- NetSuite
- SAP
- Oracle
- Dynamics 365
- Square
- Shopify
- Clover
- Toast
- Lightspeed Retail
- WooCommerce
- Stripe
- PayPal
- Adyen
- Wise
- Plaid
- Chase
- Bank of America
- Wells Fargo
- RBC
- TD
- BMO
- Scotiabank
- Desjardins
- Brex
- Ramp
- Float
- Mercury
- Gusto
- ADP
- Deel
- Rippling
- Google Drive
- Dropbox
- OneDrive
- Box
- Gmail
- Outlook
- Google Analytics
- Snowflake
- Looker
- Databricks
- Google Cloud
- Metabase
- Slack
- Microsoft Teams
- Notion
- Zapier
- Airtable
- Salesforce
- HubSpot
Los productos que hacen el trabajo.
Cada producto funciona solo, y cuando usa dos, el mismo registro va del recibo al asiento contable.
Gestión de gastos
Capture recibos, clasifique los gastos y revise que cumplan la política en cuanto se envían.
Comprobación de gastos
Software de informes de gastos que adjunta los recibos por usted, calcula el kilometraje, enruta la aprobación y muestra a cada empleado cuándo se le reembolsa.
Captura de recibos por correo
Conecte Gmail, Outlook, Zoho Mail o IMAP. Los recibos y facturas de las carpetas que elija se reúnen solos, incluidas Archivo y Spam.
Accounting automation
Accounting automation software that codes each transaction and posts the journal entry to your accounting software the day it happens.
FAQ
Preguntas frecuentes
Lo que nos preguntan antes de registrarse.
23% standard rate, 13.5% on items such as hotel accommodation, 9% on food and catering services since July 1, 2026, and 0% on items such as most food, oral medicines and children's clothing. Alcohol and soft drinks in restaurants stay at 23%.
Generally no. VAT on food, drink, accommodation and other personal services for staff is blocked, as is VAT on entertainment. The main exception is accommodation for attending a qualifying conference. Smartbills keeps each purchase categorized so blocked VAT is set apart.
No. VAT charged in the UK isn't Irish input VAT, and it can only be recovered through the UK's own refund scheme, if at all. Smartbills keeps foreign receipts apart so they aren't mixed in.
Xero, QuickBooks Online, Sage and NetSuite, with two-way sync. If your accountant works in other software, coded expenses export to Excel or CSV.
Yes. You invite your accountant with their own access, and a firm that manages many clients sees them all from one login, entities included.
Your data is stored in Canada, which the European Union recognizes as providing adequate data protection, and we don't sell it. Access is limited to the people you invite.
Get started
Check a month of Irish receipts.
Connect a mailbox and a card. Blocked VAT is set apart before the return, and food service comes in at the 9% it was charged.