Spain
Posted to the books your accountant uses
Coded expenses post to Xero, QuickBooks Online, Sage or NetSuite with the receipt attached and the IVA in its own account. If your accountant works in other software, expenses export to Excel or CSV.
Smartbills takes the IVA from each receipt line, at 21%, 10% or 4%, keeps the supplier's details and posts the result to the books.
IVA read from the receipt, rate by rate
Every line keeps the rate it was charged, with the supplier's tax ID when the receipt shows it. The deductible IVA is built from the receipts rather than a share of the total.
- IVA kept per line at 21%, 10% and 4%
- Supplier tax ID kept with the receipt
- Client hospitality set apart from deductible spend
Receipts that arrive on their own
Receipts that arrive by email are pulled from a connected Gmail, Outlook or Zoho mailbox, and merchants on the Smartbills network send the itemized receipt at checkout. The month doesn't end with a receipt hunt, and nobody photographs a crumpled receipt on the train.
- Emailed receipts and invoices pulled from the mailbox
- Digital receipts from merchants on the network
- Matched to the card or bank line when it clears
Por qué cambian los equipos
El impuesto está en el recibo, no en el estado de cuenta.
We deduct IVA as a share of every total, and receipts never carry just one rate.
IVA comes from each line of the receipt, so 21%, 10% and 4% lines are recorded as charged.
Half our receipts are tickets without our tax ID, so the IVA can't be deducted.
Receipts and invoices arrive from the mailbox with the supplier's details. The ones that need a full invoice are easy to spot.
Client meals end up in the deduction, then get reversed.
Each line keeps its category. Gifts and hospitality for clients are set apart before the return.
Before and after
What changes on a Spanish receipt.
Spanish receipts rarely carry a single IVA rate, and a simplified invoice without your tax ID won't support a deduction.
| Capability | Card statement and photos | With Smartbills |
|---|---|---|
| IVA on the purchase | A share of the total | The IVA each line was charged |
| Simplified invoices | Deducted without the buyer's tax ID | Kept with the supplier's details |
| Supplier tax ID | Only if someone kept the paper | Kept with the receipt |
| Getting receipts in | Photos at month end | From the mailbox or the merchant |
Integraciones
Funciona con las herramientas que ya usa.
Su software contable, sus cuentas bancarias y su programa de tarjetas, con los datos sincronizados en ambos sentidos.
- QuickBooks
- Xero
- Sage
- FreshBooks
- Wave
- MYOB
- Zoho Books
- NetSuite
- SAP
- Oracle
- Dynamics 365
- Square
- Shopify
- Clover
- Toast
- Lightspeed Retail
- WooCommerce
- Stripe
- PayPal
- Adyen
- Wise
- Plaid
- Chase
- Bank of America
- Wells Fargo
- RBC
- TD
- BMO
- Scotiabank
- Desjardins
- Brex
- Ramp
- Float
- Mercury
- Gusto
- ADP
- Deel
- Rippling
- Google Drive
- Dropbox
- OneDrive
- Box
- Gmail
- Outlook
- Google Analytics
- Snowflake
- Looker
- Databricks
- Google Cloud
- Metabase
- Slack
- Microsoft Teams
- Notion
- Zapier
- Airtable
- Salesforce
- HubSpot
Los productos que hacen el trabajo.
Cada producto funciona solo, y cuando usa dos, el mismo registro va del recibo al asiento contable.
Gestión de gastos
Capture recibos, clasifique los gastos y revise que cumplan la política en cuanto se envían.
Notas de gastos
Software de informes de gastos que adjunta los recibos por usted, calcula el kilometraje, enruta la aprobación y muestra a cada empleado cuándo se le reembolsa.
Captura de recibos por correo
Conecte Gmail, Outlook, Zoho Mail o IMAP. Los recibos y facturas de las carpetas que elija se reúnen solos, incluidas Archivo y Spam.
Accounting automation
Accounting automation software that codes each transaction and posts the journal entry to your accounting software the day it happens.
FAQ
Preguntas frecuentes
Lo que nos preguntan antes de registrarse.
21% standard rate, 10% on items such as restaurant and hotel services, and 4% on essentials such as bread, milk, books and many medicines. The Canary Islands, Ceuta and Melilla use their own taxes instead.
A plain ticket usually isn't enough. A simplified invoice supports a deduction when it shows your company's tax ID and address and the tax charged separately. Otherwise you need a full invoice from the supplier.
Generally no. IVA on gifts and hospitality offered to clients, employees or third parties is not deductible. Smartbills keeps each purchase categorized so those lines are set apart.
Xero, QuickBooks Online, Sage and NetSuite, with two-way sync. If your accountant works in other software, coded expenses export to Excel or CSV.
Yes. You invite your accountant with their own access, and a firm that manages many clients sees them all from one login, entities included.
Your data is stored in Canada, which the European Union recognizes as providing adequate data protection, and we don't sell it. Access is limited to the people you invite.
Get started
Try it on a month of Spanish receipts.
Connect a mailbox and a card. IVA comes in from each line, with the supplier's details kept for every simplified invoice.