Finland
Posted to the books your accountant uses
Coded expenses post to Xero, QuickBooks Online, Sage or NetSuite with the receipt attached and the VAT in its own account. If your accountant works in Procountor or Netvisor, expenses export to Excel or CSV.
Smartbills takes the VAT from each receipt line as charged, at 25.5% or 13.5%, and keeps each purchase categorized.
VAT read from the receipt, line by line
Every line keeps the rate it was charged, 25.5%, 13.5% or 10%, with the supplier's business ID when the receipt shows it. Representation, where VAT isn't deductible, is set apart from deductible spend.
- VAT kept per line at every rate
- Representation set apart
- Foreign VAT kept apart
Receipts that arrive on their own
Receipts that arrive by email are pulled from a connected Gmail, Outlook or Zoho mailbox, and merchants on the Smartbills network send the itemized receipt at checkout. The month doesn't end with a receipt hunt, and nobody photographs a crumpled receipt on the way home.
- Emailed receipts and invoices pulled from the mailbox
- Digital receipts from merchants on the network
- Matched to the card or bank line when it clears
Por qué cambian los equipos
El impuesto está en el recibo, no en el estado de cuenta.
Our bookkeeping still assumes 14% on restaurant bills.
VAT comes from each line of the receipt, so the 13.5% rate is recorded as charged.
Entertainment VAT keeps ending up in our deduction.
Each line keeps its category. Representation is set apart before the return.
Receipts from Tallinn and Stockholm come back with foreign VAT mixed in.
Foreign receipts keep their own country and rate, apart from Finnish input VAT.
Before and after
What changes on a Finnish receipt.
Restaurant VAT dropped to 13.5% in 2026 and entertainment VAT isn't deductible. A spreadsheet set up in 2025 gets both wrong.
| Capability | Card statement and photos | With Smartbills |
|---|---|---|
| VAT on a restaurant bill | 14%, as before | 13.5%, as charged since 2026 |
| Entertainment VAT | Deducted by mistake | Set apart |
| Estonian VAT from a trip | Mixed into the return | Kept apart |
| Getting receipts in | Photos at month end | From the mailbox or the merchant |
Integraciones
Funciona con las herramientas que ya usa.
Su software contable, sus cuentas bancarias y su programa de tarjetas, con los datos sincronizados en ambos sentidos.
- QuickBooks
- Xero
- Sage
- FreshBooks
- Wave
- MYOB
- Zoho Books
- NetSuite
- SAP
- Oracle
- Dynamics 365
- Square
- Shopify
- Clover
- Toast
- Lightspeed Retail
- WooCommerce
- Stripe
- PayPal
- Adyen
- Wise
- Plaid
- Chase
- Bank of America
- Wells Fargo
- RBC
- TD
- BMO
- Scotiabank
- Desjardins
- Brex
- Ramp
- Float
- Mercury
- Gusto
- ADP
- Deel
- Rippling
- Google Drive
- Dropbox
- OneDrive
- Box
- Gmail
- Outlook
- Google Analytics
- Snowflake
- Looker
- Databricks
- Google Cloud
- Metabase
- Slack
- Microsoft Teams
- Notion
- Zapier
- Airtable
- Salesforce
- HubSpot
Los productos que hacen el trabajo.
Cada producto funciona solo, y cuando usa dos, el mismo registro va del recibo al asiento contable.
Gestión de gastos
Capture recibos, clasifique los gastos y revise que cumplan la política en cuanto se envían.
Notas de gastos
Software de informes de gastos que adjunta los recibos por usted, calcula el kilometraje, enruta la aprobación y muestra a cada empleado cuándo se le reembolsa.
Captura de recibos por correo
Conecte Gmail, Outlook, Zoho Mail o IMAP. Los recibos y facturas de las carpetas que elija se reúnen solos, incluidas Archivo y Spam.
Accounting automation
Accounting automation software that codes each transaction and posts the journal entry to your accounting software the day it happens.
FAQ
Preguntas frecuentes
Lo que nos preguntan antes de registrarse.
25.5% standard rate since September 2024, 13.5% since January 1, 2026 on items such as food, restaurant meals, hotel stays, medicines and books, and 10% on a small number of other items.
No. VAT on representation, such as meals and gifts for clients, isn't deductible in Finland. Smartbills keeps each purchase categorized so those lines are set apart.
Not on the Finnish return. VAT charged in another EU country can only be recovered through the EU refund procedure. Smartbills keeps foreign receipts apart.
Xero, QuickBooks Online, Sage and NetSuite, with two-way sync. If your accountant works in Procountor, Netvisor or other software, coded expenses export to Excel or CSV.
Yes. You invite your accountant with their own access, and a firm that manages many clients sees them all from one login, entities included.
Your data is stored in Canada, which the European Union recognizes as providing adequate data protection, and we don't sell it. Access is limited to the people you invite.
Get started
See a month of Finnish receipts at the right rates.
Connect a mailbox and a card. Each restaurant bill comes in at the rate it was charged, and entertainment VAT stays out of the deduction.