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Fleet expense management for trucking and logistics

Fuel card transactions, tolls, repairs and per diems are captured against the driver and the unit that incurred them. Cost per truck is something you measure.

Two warehouse workers talking between the racking

Smartbills captures each fuel and parts purchase at the pump or the counter and ties it to the driver and the truck.

Every cost tied to a driver and a unit

Fuel, tolls and repairs are each recorded against the driver and the vehicle. Cost per unit and per route is measured directly, not estimated by dividing a total by fleet size.

  • Fuel card transactions matched to their receipts
  • Driver and unit recorded on every capture
  • Cost by truck, route or terminal

Per diems and mileage paid with everything else

Daily allowances and distance are captured alongside expenses and paid together, at the rates you set.

  • Per diem at your rates, every trip
  • Mileage logged to the truck that drove it
  • Paid out on the same run as expenses

Por qué cambian los equipos

A fuel line on the statement says nothing about the truck.

Fuel shows up as one line on the card statement and one number in the books. We can't tell a thirsty truck from a long route.

Fuel card transactions are captured against the driver and the unit that used them. Cost per truck and per route becomes a number you can act on.

Drivers hand in expenses days after the trip, from memory and a handful of crumpled receipts.

The driver captures the expense at the counter in a few seconds and codes it to the unit on the spot. The claim is done before the truck rolls again.

Per diems and mileage get worked out on a spreadsheet at the end of every pay period.

Both are captured with the rest of the trip's costs and reimbursed in the same run at the rates you set, and nobody rebuilds them by hand.

Los productos que hacen el trabajo.

Cada producto funciona solo, y cuando usa dos, el mismo registro va del recibo al asiento contable.

FAQ

Preguntas frecuentes

Lo que nos preguntan antes de registrarse.

Yes. Fuel card transactions feed in and are matched to their receipts as they post. A fuel stop is complete without the driver doing anything beyond paying.

Yes, and that's most of the point. Unit and driver are captured on every expense, which gives you cost per truck, per route or per terminal from the records themselves.

They're captured alongside expenses and paid in the same run, at the rates you configure. Because they sit on the same record as the driver and the route, the cost lands where it was incurred.

Yes. Captures are saved on the phone and sync once there's a connection, which matters on long hauls through dead zones.

Get started

See what each truck actually costs you

Capture one week of fuel and per diems against each unit and compare it with your monthly totals.

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