Straight into QuickBooks or Xero
A scanned receipt gets a category and joins your expenses like any other receipt. On a paid plan it goes to QuickBooks Online or Xero with the photo attached, and your bookkeeper stops asking for the paper copy.
Take a photo and Smartbills reads the store, every item and the sales tax, and keeps the receipt online for as long as the IRS might ask for it.
Snap it, and the details fill in
Take a photo and Smartbills reads the store name and address, the date, the receipt number, each item with its quantity and price, the subtotal and each tax. Taxes stay on separate lines, the way the receipt prints them.
- Each item with its quantity and price
- Each tax on its own line
- The store matched to a vendor you already have
Scan one receipt or a whole stack
Tap the upload button and choose how: take photos with the camera, pick several from your photo library, add a PDF or a file from your phone, or type the receipt in by hand. Receipts with several pages are read page by page.
- Several photos in one go
- PDFs and files from your phone
- iPhone, Android and the web app
How to scan receipts with Smartbills
Take a photo
Open the Smartbills app and tap Camera, Gallery or Documents. Add one receipt or several at once.
Smartbills reads it
The store, date, items, subtotal and taxes are read from the image, the store is matched to a vendor, and the receipt gets a category.
It's ready when you are
The receipt sits in your expenses with the photo. Add it to an expense report, keep it for tax time, or send it to your accounting software on a paid plan.
Keep exploring
GuideHow to organize receipts, paper and email, for a small businessOne place for every receipt, a naming system, Gmail and Outlook filters for email receipts, and why the CRA wants the email kept rather than a printout.
GuideHow long to keep receipts for taxes in Canada and the USThe CRA's six-year rule, the IRS's three-year default and the exceptions to both, what a receipt has to show, and whether a digital copy counts.
- ProductEmail receipt captureConnect Gmail, Outlook, Zoho Mail or IMAP. Automatically collect receipts and invoices from the folders you choose, including Archive and Spam.
- ProductAutomatic receiptsItemized receipts that arrive on their own when your team pays at a store that sends its receipts through Smartbills, matched to the card charge and coded before anyone asks for them.
- ProductExpense reportsExpense report software that attaches the receipts for you, works out mileage, routes the approval and shows each employee when they'll be paid back.
- ComparisonBest receipt scanner appsReceipt scanner apps and software that take a document someone was already handed (by phone camera, by forwarding address or by pulling it from a mailbox) and turn it into data.
FAQ
Frequently asked questions
Pricing, setup, data and what happens at month end.
Lodging always does, and so does any other expense of $75 or more. Below $75 a record of the amount, date, place and business purpose can be enough, but a receipt is still the easiest proof. Smartbills keeps the receipt and lets you add the business purpose on the same record.
It's an app that turns a photo of a paper receipt into something you can search and file. A basic one reads the store, date and total. Smartbills also reads each item and each tax, on iPhone and Android, and keeps the photo with the receipt.
Yes, Smartbills. The free plan includes photo scanning on iPhone and Android for a set number of receipts each month. Paid plans add expense reports, approvals and sync with QuickBooks and Xero. The pricing page has the current limits.
Yes. The sales tax on the receipt is read on its own line, with the state and local parts kept apart when the store prints them that way. Your bookkeeper sees the tax you paid without retyping it.
Yes. Take photos back to back or select a batch from your photo library, and each one becomes its own receipt. PDFs and receipts with several pages are read page by page.
Yes, when the image is clear and complete. The IRS accepts electronic copies of paper records, so you don't have to keep the paper. Keep business records for at least three years after you file, and up to seven in some cases. Smartbills keeps the photo with the receipt.
Yes, on a paid plan. Scanned receipts sync to QuickBooks Online and Xero with the photo attached, along with receipts from email and from stores.
You don't need to scan those. Connect your mailbox and email receipt capture picks them up. Stores that send receipts through Smartbills deliver them to your account directly. The scanner is for receipts that only exist on paper.
Get started
Scan your first receipt in a minute
Download the app, take a photo, and see what Smartbills reads off it.