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Invoicing software that gets you paid online

Invoicing software that works out the VAT for you. Customers get the invoice by email and pay online by card.

Two colleagues review a client file in an office

Pick a customer and your products, VAT is applied line by line at the rate you choose, and the invoice goes out by email with a link to pay.

Build an invoice in minutes

Choose a customer, pull products or services from your catalog and adjust quantities or prices. You can discount a single line or the whole invoice, your payment terms set the due date, and invoice numbers follow on automatically.

  • Reusable catalog of products and services
  • Payment terms from due on receipt to net 90
  • Duplicate a past invoice to start the next one

Taxes calculated line by line

Each invoice becomes a clean PDF with your logo, your customer's details and every line item. VAT is calculated per line at the rate you choose and shown with that rate, so your customer can see exactly what they're paying for.

  • Standard, reduced and zero rates, set once
  • Each rate shown on the invoice
  • QR code that opens the invoice online

Give customers an easy way to pay

Email the invoice with the PDF attached and a link to pay. Your customer pays by card without creating an account, and the payment updates the invoice. If they pay by bank transfer instead, you record it against the invoice yourself.

Recurring invoices and reminders

Put a retainer or monthly service on a schedule by choosing how often it repeats, when it starts and when it stops. Reminders go out before and after the due date, and you can add a late fee once the grace period is over.

How invoicing works

  1. Set up once

    Add your logo, the taxes you charge and your products or services. Add customers as you go.

  2. Create the invoice

    Pick the customer and the items. Taxes, discounts and the due date are calculated for you.

  3. Send it

    Your customer gets the PDF by email, with a link to view and pay online.

  4. Get paid

    Online payments mark the invoice paid on their own. Record cash, cheques and transfers yourself.

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FAQ

Frequently asked questions

Pricing, setup, data and what happens at month end.

Invoicing software creates, sends and keeps track of the invoices you issue to customers. In Smartbills you build an invoice from your catalogue, the VAT is calculated for you, and your customer receives it by email with a link to pay online by card.

Yes. Every invoice includes a link to view and pay it online by credit card or pre-authorized debit, processed by Stripe. Your customer doesn't need an account, and the invoice is marked paid as soon as the payment goes through.

Yes. You set up the VAT rates you charge, standard, reduced or zero, and they're applied line by line. Each rate appears on the invoice with its amount. Smartbills doesn't file your VAT return.

Yes. Choose how often the invoice repeats, when it starts, and either when it ends or how many invoices to send. Each new invoice is prepared as a draft so you can check it before it goes out, and you can pause the schedule at any time.

Yes. Your customer is reminded 7 days and 1 day before the due date and on the due date itself, then 1, 7, 14 and 30 days after it if the invoice is still unpaid.

Yes. Enter the amount, the payment method and a reference, and the invoice updates. If the customer pays only part of it, the invoice is marked partially paid and the balance stays open. You can also issue refunds and credit notes.

Invoicing covers creating, sending and getting paid on each invoice. Accounts receivable is the collections side for teams with many open invoices, with aging reports, escalating follow-ups and days sales outstanding. Most businesses start with invoicing and add Accounts Receivable as their volume grows.

Get started

Send your next invoice in a couple of minutes.

Add your logo and taxes once, and every customer gets a way to pay you online.

Book a demo